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Microsoft Of ce Outlook 2010 QuickSteps PCManaging Contacts PC QuickSteps Getting to Know Your
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Click Categories to organize your list by category Again, any contacts without a
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Click Location to organize the list by geographic location Click the More arrow at the lower-right area of the Arrange group to open a context
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menu From this menu, click Show In Groups to organize the contacts by groups
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Click Reverse Sort to sort the column in Z A order rather than the default A Z Click Add Column to open the Show Columns dialog box and add columns to your list
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to change, hold down your left mouse key and drag it to its new location Red arrows above and below the column names indicate where the dragged column will be inserted
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3 Right-click any column heading to see a context menu
Click Arrange By to open an additional context menu that allows you to specify
how the column is sorted
Click Reverse Sort to sort from Z A Click Field Chooser to add fields (columns) to this list view Click Remove This Column to delete the current column from this list Click Group By This Field to group this list by the selected column Click Group By Box to open a box above the column headers Then drag a column
header into the box in order to sort the contacts by that column
Click View Settings to open the Advanced View Settings dialog box
Find a Contact
While you may use the Address Book that appears in the new message window for e-mail messages, you need to know how to find a contact for the other information it contains The method you use will probably depend on how many contacts you have and the views you use As with your e-mail items, the number of contacts you have in your Contacts folder is displayed on the lowerleft corner of the Contacts window
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Microsoft Of ce Outlook 2010 QuickSteps Managing Contacts PC QuickSteps Getting to Know Your PC
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USE THE SCROLL BAR
If you have fewer than 50 contacts, scrolling will probably work just fine When you use the Business Card view, the contacts move vertically when you drag the scroll button or click the scroll bar or scroll arrows The Card view uses a horizontal scroll bar, which works in the same way as the vertical scroll bar
USE THE SEARCH TOOL
With the Search tool, you don t have to know the contact s whole name to start sifting through your contacts This can be useful when you work with hundreds of contacts
Click in the Search Contacts text box above the column headers Type as much of the name as needed to get the contact you want, and press ENTER If there are several contacts with that name, the Choose Contact dialog box will appear Double-click the contact you want to open that person s Contact window
You can use the Search Contacts box to search for any information that is included in your Contacts list For example, to find all of your contacts in a certain city:
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Click in the Search Contacts box at the top of the Contacts list Type in the name of the city All of the contacts that meet the criteria you typed will immediately display without you needing to press ENTER Click X to clear the search
USE THE ALPHABETIC INDEX TO FIND A CONTACT
If you have a hundred or more contacts and the current view is one of the card views, you ll find the alphabet bar handy The alphabet bar searches by the File As name To use the alphabet bar:
1 In the Contacts window, click a letter button on the alphabet bar to display the first
name in your list beginning with that letter
2 Use either the horizontal or vertical scroll bar (depending on the view you are in) to
scroll to the name you want to use
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Microsoft Of ce Outlook 2010 QuickSteps PCManaging Contacts PC QuickSteps Getting to Know Your
USE FIND A CONTACT
The Find tool, located in the Contacts window Home tab Find group, is another useful way of locating a contact
Click in the Find A Contact text box in Outlook View, and type the name you want A small text box of possible matches will be displayed Double-click the one you want Find A Contact is also available on the title bar next to the Quick Access toolbar Click Address Book in the Find group The Address Book: Contacts window appears as search box
Choose whether you want to search using the name only or more columns Enter the name you want, and click Go In the results, scroll to find the name, and double-click to open that person s Contact window Click Advanced Find to open the Find dialog box From this dialog box, type any part of the name you want to find, and click OK
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