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Click OK to open the Advanced View Settings dialog box for your new view
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Depending on the view you are creating, options in the Advanced View Settings dialog box vary Not all the options described in the Modify a Day, Work Week, Week, or Month View section are available for every type of view
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Microsoft Of ce Outlook 2010 QuickSteps Scheduling and the Your PC PC QuickSteps Getting to Know Calendar
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Set Up the Calendar
Calendar allows you to define your normal work week in terms of the days it contains and when it starts, the normal start and end of your working day, the holidays you observe, and what you consider the first week of the year To set up your calendar:
1 Click Calendar in the Outlook View From the
ribbon s Arrange group, click the Calendar Options Dialog Box Launcher at the bottom-right area to open the Outlook Options dialog box
2 In the Outlook Options dialog box, click Calendar
to display the Calendar Options view, if it does not already appear, as shown in Figure 5-5
3 Click the Start Time down arrow to choose the
normal start time for your working day if it is other than 8:00 AM Click the End Time down arrow to change the end of your working day if it is other than 5:00 PM
Figure 5-5: You can set Calendar options, such as defining your work week and displaying week numbers, the time zone, and holidays
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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Scheduling and the Calendar
4 Click the days of the week you consider workdays if they are different from the default
of Monday through Friday
5 Click the First Day Of Week down arrow to select the day of the week you want
considered the first day of the week if it is a day other than Sunday The weeks in the Date Navigator will begin with this day
6 Click the First Week Of Year down arrow to choose a definition for the first week of the
year if it does not begin January 1 If you turn on week numbering, week number 1 is defined in this manner
7 Under Calendar Options, change the Default Reminder times to other than the
15 minutes that shows, if necessary
8 Click Allow Attendees To Propose New Times For Meetings if you choose to allow
this
9 Click the Use This Response When You Propose New Meeting Times down arrow to
change the automatic response to new meetings
10 Click Add Holidays to open the Add Holidays To Calendar dialog box a Click the check box for the country and/or religious holidays you want added b Click OK to close the dialog box 11 Click the Free/Busy Options button if you want to make changes to how your time is
displayed to others See Set Free/Busy Options later in this chapter
12 Click Enable Alternate Calendar, if desired, and use the drop-down lists to choose
them
13 Under most circumstances, it is best to leave the When Sending Meeting Requests
check box selected
14 Clear the Show Bell Icon check box if you do not want this reminder icon to display 15 Clear Show Click To Add Prompts On The Calendar if you do not want this default
prompt to display
16 Under Display Options, click the Default Color down arrow to choose from a list of
colors other than the default blue for the background on your Calendar grid
17 Click Use This Color On All Calendars if you want this new color to be used on all
calendars you create
18 Click the Font button to change the Date Navigator font 19 Click Show Week Numbers In The Month View And Date Navigator to display week
numbers
Microsoft Of ce Outlook 2010 QuickSteps Scheduling and the Your PC PC QuickSteps Getting to Know Calendar
115 115
20 Make any necessary changes to remaining options, including when you want to show
your free time in Schedule View and to vary views when more than one calendar is displayed
21 Under Time Zones, make any changes necessary in the Time Zones section You can
define and name your current time zone, as well as an additional one, if you choose
a b c d e
If you are going to use two time zones, click in the Label text box, and type a name that will identify the current time zone appearing in the Time Zone drop-down list Click Show A Second Time Zone to add a second time zone Click in the Label text box, and type a name identifying this second time zone Click the Time Zone down arrow to display a list of time zones from which you can choose Click Adjust For Daylight Saving Time if it applies to either time zone you ve selected Click Swap Time Zones to swap which time zone displays on the left of the time bar
22 Make any necessary adjustments in the Scheduling Assistant and Resource
Scheduling sections to display calendar details or to manage resources, such as conference room or automobile availability
23 Click OK to save your changes
SET FREE/BUSY OPTIONS
If you and your coworkers are part of a Microsoft Exchange network, are willing to share your schedules over the Internet, or can all access a common server, you can store your free/busy times and make them available to each other to schedule meetings and other times together In this case, requests for meetings are handled automatically The request will be matched against the group s free/busy schedule, and meetings will be scheduled at available times For an individual to set up his or her free/busy options:
1 From the File tab, click Options and click Calendar 2 In the Calendar Options section, click Free/Busy Options The Free/Busy Options
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