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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Scheduling and the Calendar
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3 Click in the Publish box to type the number of months of free/busy information you
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4 Click the Update Free/Busy Information text box to enter how often you want the
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5 In the Internet Free/Busy section, click Publish At My Location, and enter the URL
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(Uniform Resource Locator, or Web address) of your Internet calendar if that applies to your situation See the Understanding Internet Calendars QuickFacts later in this chapter
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6 Click Search Location and type the URL of servers you want Outlook to search for
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the free/busy information of others
7 Click OK to return to the Outlook Options dialog box
Maintain Multiple Calendars
If your calendar is becoming cluttered and hard to use, you might try separating it into two side-by-side calendars For example, create one for business appointments and one for family appointments
1 Click Calendar in the Outlook View 2 On the Folder tab, click New Calendar in the New group 3 Click Name and type a name for your new calendar 4 Click the Folder Contains down arrow, and select the type of information the calendar
will contain
5 In the Select Where To Place The Folder area, determine where the calendar will be
created
6 Click OK to close the Create New Folder dialog box Your new calendar displays in the
Outlook View
CAUTION
At least one calendar must always be displayed, but you can create up to 30 calendars if you choose
7 Click the check box to the left of your new calendar to display it side by side with your
original calendar, as seen in Figure 5-6
VIEW MULTIPLE CALENDARS
You can view a calendar in a new window, side by side with other calendars, or stack transparent calendars over each other to find a common free time slot on several different calendars
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Microsoft Of ce Outlook 2010 QuickSteps Scheduling and the Your PC PC QuickSteps Getting to Know Calendar
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Figure 5-6: By displaying two calendars side-by-side, you can, for example, show personal appointments that have no effect on your work calendar
To view a second calendar in a new window:
1 Click Calendar in the Outlook View, and right-click the name of the second calendar in
the Outlook View under My Calendars
2 In the resulting menu, click Open In New Window
To open several calendars side by side:
1 In the Calendar Outlook View, click the check box for each calendar you want to view 2 All the calendars will be displayed next to each other in your Calendar grid
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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Scheduling and the Calendar
To overlay your calendars:
1 In the Calendar, from the Outlook View, click the check box for each calendar you want
to stack The calendars display next to each other in your Calendar grid
2 On the tab of each calendar you want to stack, click the arrow that points to the left 3 All of the calendars are stacked atop each other, and you can see any dates that may
be free on all calendars
4 To undo the stack, click the right-pointing arrow on the tab of each calendar The
calendars are once again displayed side by side
Share a Calendar
There are several ways to share your Outlook 2010 Calendar with others You can send a calendar via e-mail, publish your calendar to Microsoft Office Online, or share your default Microsoft Exchange Calendar with others on the same server
SEND A CALENDAR IN E-MAIL
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You can send any calendar you own to another person in the body of an e-mail message The person receiving the calendar will see a snapshot of it at a given moment in time If the recipient uses Outlook 2010, he or she can open the calendar snapshot as an Outlook Calendar and display it either side by side or as an overlay with any other calendars The downside of using a calendar snapshot is that the calendar you send is not automatically updated when you make changes If the e-mail recipient needs a regularly updated calendar, consider publishing your calendar to Microsoft Office Online, using a calendarpublishing Web service, or, if your office has it, sharing your calendars via an Exchange server To share a calendar:
1 In Calendar s Outlook View, select the calendar you want to share 2 On the Home tab, click E-mail Calendar in the Share group
Or
Microsoft Of ce Outlook 2010 QuickSteps Scheduling and the Your PC PC QuickSteps Getting to Know Calendar
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In the Outlook View, right-click the calendar you want to share From the context menu, click Share and click E-mail Calendar In either case, an e-mail message box opens with the Send A Calendar Via E-Mail dialog box in the message portion of the e-mail window
3 Click the Calendar down arrow, and click the calendar you want to e-mail 4 Click the Date Range down arrow, and click the time period of the calendar that you
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