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3 Click the selected task in any list, and press CTRL+D
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Be careful not to delete tasks that you still need, even if
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As projects progress, it may be necessary to rename a task You can do this at any time
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1 In Outlook Tasks view, in any list view (or in the Daily Task list in Calendar), click the
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they are completed Completed tasks provide a record of what has been accomplished, so make sure you no longer need the task before you delete it
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2 Press F2 The insertion point is placed at the end of the current name 3 Press BACKSPACE to delete the old name, and type the new name 4 Press ENTER
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148 148
Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Using Tasks
NOTE
You can rename a task from the To-Do bar by rightclicking the task name and selecting Rename Task from the context menu
Create Status Reports
Outlook allows you to create a status report for a task, which, in reality, is an e-mail message summarizing the status of your task You can then send the e-mail to anyone who needs the status information You can also print a copy for your records
UICKSTEPS
LINKING A TASK TO A CONTACT
There may be occasions when you want to link a task to one of your contacts Before you can do this, it is necessary to set contacts to appear in your Outlook Tasks view
1 In the Outlook Tasks view, double-click the task on which you want to report The Task
window will open
2 In the Task tab Manage Task group, click Send Status Report An e-mail message will
open, as seen in Figure 6-9
1 In the Outlook Tasks view, double-click the item for
which you want to add contacts
2 Click File and click Options In the Outlook
Options dialog box that appears, click Contacts
3 In the Linking section, click the Show Contacts
Links To The Current Item check box Click OK to close the Outlook Options dialog box
4 At the bottom of the Task window, click Contacts
to display your Contacts list
5 Double-click the name of the contact you want
linked with this task The name appears in the Contacts box in your task Figure 6-9: A status report provides a fast and easy way to e-mail progress information on a task
6 From the Task tab Actions group, click Save & Close
Microsoft Of ce Outlook 2010 Getting to Know Your PC QuickSteps Using Tasks PC QuickSteps
149 149
NOTE
3 Click To and find and select the e-mail address or the name of the person to whom
All views have the Send Status Report feature available except the Completed view
you are sending the report If it isn t in your Address Book, type it in the To field
4 Click Cc if you want to send a carbon copy Find and select the name or e-mail
address in the Address Book, or type it in the Cc field
5 Click Bcc and follow the procedure in step 4 for a blind carbon copy The e-mail subject
line is already filled in with Task Status Report and the name of your task
6 Click in the message body, and type any additional comments or notes 7 Click Send
Work with Follow-up Flags
When you add a flag to any item in Outlook 2010, it is a visual reminder that you need to do something with that item There are several default settings for the follow-up flags in Outlook 2010 Each is based on a date Table 6-1 explains how the dates work You can, however, customize the dates for any flag, and you do not need to set a reminder When you add a flag to any item, it is shown in the To-Do bar, the Task list in Calendar, and all Task lists in Tasks
FLAG
START DATE
DUE DATE
REMINDER SETTING
Today Tomorrow This Week
Today s date Tomorrow s date Today plus two days, but no later than the last workday of this week The first workday of the next work week No date is set You may choose a start date
Today s date Tomorrow s date The last workday of this week The last workday of the next work week No date is set You choose a due date
The reminder will prompt you one hour before the end of your current workday You will be reminded at the start of your next workday You are sent a reminder at the start time of today s date plus two days You are sent a reminder at the start time of the first workday next week You are reminded today You are reminded on the due date you set
Next Week No Date
Custom
Table 6-1: Default Settings for Follow-up Flags
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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Using Tasks
Add a Flag to an Existing Task
A flag draws your attention to a task It is a signal that you need to follow up on this item If you did not mark a task for follow-up when you created it, you can add the flag at any time
1 In Outlook, click Tasks on the Outlook View to show your Task list 2 Double-click the task with which you want to work to open the Task window 3 In the Task tab Tags group, click Follow Up 4 Click your selection from the menu 5 If you want to include a reminder with this task, click Follow Up and then click Add
Reminder The Custom dialog box appears
6 Click the Flag To down arrow, and choose an option 7 The Start Date and Due Date fields are filled in with information from the existing task
Click the Reminder down arrow, and choose the date and time at which you want to be reminded
8 Click OK to save your changes and close the Custom dialog box 9 In the Task tab Actions group, click Save & Close 10 You can also right-click the flag field on any task to set a follow-up date or add a
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