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Much of Outlook is built around forms: message forms, appointment forms, contact forms, and many others Forms provide the means to collect information Forms are built around fields, which are individual pieces of information collected by the form, such as the addressee and subject in the e-mail message form shown in Figure 9-1
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Microsoft Of ce Outlook 2010 QuickSteps
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Explore Outlook Forms in the Developer Tab
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In earlier chapters you saw how to use various forms from within each of the views You can also see all the forms together But first you need to display the Developer tab
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Fields within the e-mail message form
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1 Click File and click Options In the Outlook
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Options dialog box, click Customize Ribbon
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2 In the right tabs list, under Main Tabs,
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click Developer to select it Click OK The Developer tab will appear on the ribbon Now you can find the forms
3 Click the Developer tab, and in the Custom
Figure 9-1: Most of what is done in Outlook is done with forms
Forms group, click Choose Form The Choose Form dialog box appears, as shown in Figure 9-2
4 Click Look In to see the forms available in each folder Click one of the forms, and click
Advanced You ll see a description of the form, who created it, and the message class, which is used in programming for Outlook
5 Open a form by clicking it and then clicking Open
Or Double-click the form
6 Click Close
to close the form
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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Using Forms, Labels, and Mail Merge
Modify a Standard Form
You can modify any of the standard forms and then use the revised form in the same way you did as before it was modified
1 Click the Developer tab, and in the Custom Forms group, click Design A Form 2 Click the Look In drop-down list,
and click the folder that holds the form you want to modify This feature is particularly useful for the message form, which is used in several different folders
3 Click the form you want to modify, and click Open The form will open in
Design mode and, if you can add fields to the form, the Field Chooser dialog box will appear beside it (see Figure 9-3)
Figure 9-2: In the Standard Forms Library folder, you will find 11 standard forms that can be modified
Add pages
Design-related tools
Add predefined fields
Form design is in the Developer tab
Place and move fields on grid
Create new fields
Figure 9-3: Opening an existing form in Design mode allows you to add, delete, change, and move fields, as well as add pages with new fields on them
Microsoft Of ce Outlook 2010 QuickSteps Using Forms, Labels, Know Your PC PC QuickSteps Getting to and Mail Merge
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4 In the Developer tab Form group, click the Page down arrow, and choose between
changing the form as the sender will see it (click Edit Compose Page) or as the recipient will see it (click Edit Read Page)
5 Choose from among the following changes that can be made on the form:
Click a field whose size you want to change A shaded border with sizing handles
(small black or white squares) appears around the field Drag one of the sizing handles to change the size of the field
Click a field you want to delete, and press DELETE Click the field categories drop-down list at the top of the Field Chooser dialog
box (Frequently Used Fields is selected by default), click a category, and drag a predefined field to the place on the form where you want it
To insert a new field in the form, click New in the Field Chooser dialog box In the
New Column dialog box that appears, enter a name, select a type and format, and click OK Drag the new field to the place on the form where you want it
Click the Developer tab, and click Publish in the Form group Click Publish Form
As from the menu Accepting the default, Personal Forms Library, type the Form Name, type the Display Name, and click Publish (If you want the two names to be the same, type the Display Name first and the Form Name will be duplicated) The form will appear in the Personal Forms Library under the Display Name
6 If you are not ready to publish the form, save it by selecting the File tab and clicking
See both Modify a Standard Form and Create a Custom Form for the full range of modifications you can make to a form
Save As Select the folder in which you want to save the form Enter the file name for the form, click Save, and close the form
Create a Custom Form
Creating a custom form is the same as modifying a form, because Outlook does not allow you to start with a blank form You can create a form easily, however, by starting with an existing form, deleting all the fields you don t want possibly all of them and adding the fields you want Also, there are a number of additional tools on the Developer ribbon you can use to customize a form, including the Form Design toolbar
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Microsoft Of ce Outlook 2010 QuickSteps PC PC QuickSteps Getting to Know Your Using Forms, Labels, and Mail Merge
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