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PART V
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FIGURE 20-25
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View Assignments button
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Part V:
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Project Server in Action
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FIGURE 20-26 Resource Assignments Summary View
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To view resource availability views, start at the Resource Center, then select the resources that are part of the particular set of required information that is sought Next select the View Availability button, as shown in Figure 20-27 Four different out-of-the-box views are available from the dropdown menu on the top-right of the horizontal bar: Assignment Work by Resource The top of this page is a bar chart that shows the combined assignment work, with each resource displayed as a separate color The red line represents the total capacity for the selected resources To the right of
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FIGURE 20-27 View Availability button
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Resource Management
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the bar chart, each resource is listed with a checkbox next to its name You can modify the view to see one resource or a subset of the originally selected resources At the bottom of the page is a table that lists each resource with separate rows indicating their availability and capacity, and a row for each project to which they are assigned All the numbers are displayed If you click the Settings button and select View Options, you can include proposed bookings and control the date range that you are viewing Figure 20-28 shows this view Assignment Work by Project This view displays a bar chart that shows combined hours for the resources that have been selected, with each color in the bar representing a single project The legend on the right side includes checkboxes that can be used to reduce the number of projects that are being viewed Capacity is represented by the dark red line The bottom of the page lists each project, then each
PART V
FIGURE 20-28 Assignment Work by Resource View
Part V:
Project Server in Action
resource, and then the amount of work within each period Periods can be defined by selecting Settings | View Options, changing the date range and units (days, weeks, months, or years), and clicking the Apply button There is also an Include Proposed Bookings checkbox Figure 20-29 shows this view Remaining Availability This view displays the remaining availability of the previously selected resources The legend allows for deselection to reduce the scope of the view to fewer resources Each resource is represented by a single color The most useful part of this view is near the bottom of the page, the Details section, where the grid indicates whether each resource has remaining availability Just as with the Assignment by Work View, you can reduce or expand periods by selecting
FIGURE 20-29 Assignment Work by Project View
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Resource Management
FIGURE 20-30 Remaining Availability View
Settings | View Options, changing the date range and units (days, weeks, months, and years), and then clicking the Apply button There is also an Include Proposed Bookings checkbox Figure 20-30 shows an example of the Remaining Availability View Work This view displays work by resource over a specified timeframe Like the Remaining Availability View, Work View enables you to change unit scale as described previously Note that this is another view where the table at the bottom is more useful than the chart at the top The Details section is organized by resource, then by project, and includes availability and capacity numbers Note that this view also displays hours saved in timesheets Figure 20-31 shows the Work View
PART V
Part V:
Project Server in Action
FIGURE 20-31 Work View from within Resource Center View Availability
Use of Generic Resources
Project Server 2007 and Project Professional 2007 include a feature called generic resources Generic resources are built through the same tools as other resources They represent a placeholder, usually based on a role that can be applied to projects or enterprise project templates, to assist in several ways: Capacity planning Generic resources assist with capacity planning without assigning specific resources to tasks An example would be using a generic resource called DBA to plan how much DBA capacity will be required in the months ahead Templates If you assign a generic resource to specific tasks in an enterprise project template, the project manager will be able to use it while constructing a plan based on one of the templates If a task is staffed with the generic resource DBA, the project manager knows to look for an actual DBA when seeking the appropriate actual person You ll learn more about this topic in the Resource Skills section later in this chapter
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