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Drawer QR-Code in Microsoft Office PART V

PART V
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Part V:
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Project Server in Action
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Office Design Intro Room Design Waiting Room Design Audio Electrical Design Start Equipment List Blueprint Signoff Milestone
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There are many places to learn more about using WBS One helpful description can be found at http://enwikipediaorg/wiki/Work_breakdown_structure Note that building plans with WBS is generally considered to be a best practice, so project managers should learn this technique if they do not already use it
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Timephasing
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If Project Server data are to mean anything, it is vitally important that project managers timephase their projects When assigning resources to their individual task responsibilities, check that the units are set for each assignment (percentage of overall capacity) Make sure that the estimated number of units considers not just the specific project being built, but other projects where this resource may be already booked Make sure that the work is assigned over the appropriate timeframe If a resource is committed to a task full-time, this process is easy, but that is rarely how it works in real life The project manager is responsible for building the plan to reflect the actual state of the project as it is going to run in the enterprise For example, if a resource has only 50 percent capacity to work on a 40-hour task, it must be spread over two weeks, not just added at 100 percent and 40 hours It should be the goal of the project manager to get every task on every project to reflect reality as of the date when the project plan is being reviewed It should also be expected that project managers in the EPM environment will attain at least a moderate level of skill with Microsoft Project with the goal of becoming experts Becoming an expert in using Project Professional would require mastery of far more detail than this book can possibly cover, plus a lot of experience Get the organization s project managers the training that they need to get the most out of this system The Task Type is one of the most important fields in a Project or Project Server environment There are three Task Types and in every task one of them must be set to Fixed The types are Duration, Work, and Units (the percentage of the resource s availability; for example, if there are eight hours available for a resource in a day and units are set to 25 percent, then that resource could work on that task for two hours per day) Project managers must understand this field in order to work successfully within the EPM environment The setting chosen for this field will affect every task and thus all project data Each project manager can specify a default setting for Task Type from within the Project Professional client and individual tasks can use the default or be modified on a task level Identifying this field s setting is a key part of the training process for project managers The authors suggest that an organization new to these tools should provide all project managers with something similar to Table 21-1, perhaps on a laminated card, to keep in front of them while they work Project managers should experiment with these settings extensively until they gain a solid understanding of what these constraints do Fixed Duration is not recommended as the default Task Type setting in most scenarios There is debate about whether to set it at
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21:
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How the Project Manager Interacts with Project Server
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Task Type Fixed Units Fixed Work Fixed Duration TABLE 21-1
If Units Are Modified Duration recalculates Duration recalculates Work recalculates
If Duration Is Modified Work recalculates Units recalculate Work recalculates
If Work Is Modified Duration recalculates Duration recalculates Units recalculate
Task Types
Fixed Work or Fixed Units In more mature organizations, we generally see Fixed Work set as the standard
Saving the Project
When you are ready, you can save the project to the Project Server Note that when you save a plan, nothing else occurs The action does not make some of the other functions available; it simply makes the plan available from the server
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