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Consider This Before You Commit to Project Server 2007
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As discussed in 3, Project Server 2007 provides a set of services that are presented through the PWA interface, which is a Web browser based client that is at the core of this solution PWA is the display side of Project Server and uses WSS 30 as its base platform The following subsections focus on changes in the PWA-specific tools There have been major improvements in PWA Some of these items, such as time and task entry, are covered in more detail later in this book Other items with a lesser profile may be discussed exclusively in this chapter
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The Completely Rearchitected and Improved Time and Task Entry
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The 2003 timesheet was not bad but had limitations In Project Server 2007, there has been a major redesign of the time and task reporting and approval process Included is the ability to separate the pure time reporting function (how many hours did I work last week ) from the updating of progress on project tasks (how is my task progressing and what remains for it to be completed ) Resource or functional managers now have time approval authority as most organizations prefer Time that is reported is then imported into the area where project tasks can be updated This new process has
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New Features and Some That Have Been Retired
addressed requests that have been made by EPM customers in the past, but is not without flaws There are some technical issues with the new time and task functions as well as functions that could have been designed differently for better overall usability It is better than it was, but there is still much room for improvement You will learn more on how to use these features in 18
PART I
Time and Task Approvals
Timesheets no longer require a two-step process for someone with authority to approve their own time using automatic self-approval In addition, comments associated with the time and task entry appear as a specific icon in the approval view s Indicator column or in a field in a view
Ad Hoc Task and Time Reporting Support
Some organizations will create places to track all types of work, whereas others will not One new option is just to add a line to the Tasks page (and timesheet) for something that was not preplanned for submission As shown in Figure 3-9, the user can add a brand new task to a project plan, assuming permissions allow the user to do so
FIGURE 3-9
Add a task (with the Add Task to Timesheet checkbox)
Part I:
Consider This Before You Commit to Project Server 2007
The Task-Level Notes Field
This feature, shown in Figure 3-10, allows team members to send a note to approvers with task-level comments attached in addition to more global timesheet and task submission comments
Team Tasks
It is now possible to assign to a project task a team rather than just an individual When a team is assigned, each resource can see the item, and a single resource can then assign themselves, and record progress on the task
Calendar View
Resources can now see their assignments in a calendar format (see Figure 3-11)
FIGURE 3-10 Adding a note to a task update
3:
New Features and Some That Have Been Retired
PART I
FIGURE 3-11
Calendar View
Easier and More Logical Administration Pages
Starting with the already improved SharePoint UI and redesigning the information architecture into a broader and less deep set of drill downs has made administrators work easier and more intuitive The PWA Administration pages are organized into eight areas, offer much better inline explanations than ever before, and are more logically subdivided Figure 3-12 shows a high level view of the PWA Administration top screen WSS Administration pages for the site that hosts PWA are available on a different page and are organized using the same WSS standards (see Figure 3-13)
Task Views Color Coding and Screen Tips
Team members who are in My Task views can see which task s finish dates are imminent or late Notice in Figure 3-14 the shading on late tasks as well as the screen tip
Part I:
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