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Maker QR Code ISO/IEC18004 in Microsoft Office PART V

PART V
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FIGURE 22-8 Selecting speci c items to submit from the timesheet
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Part V:
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Project Server in Action
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FIGURE 22-9 Recall Timesheet option
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Deleting a timesheet can be done only on unsubmitted Timesheets This can be accomplished via the Actions button Another feature that is available from the Timesheet is Replace Actual with Planned This fills in the time for reporting purposes if the team member wants to record the same amount of time as was planned by the project manager This feature is useful in less mature organizations, but is not the ideal fit for companies that have a high level (or even a moderate level) of project management maturity, as it would be very rare that the time actually performed would be identical to that which was predicted Figure 22-10 shows the location of the Replace Actual with Planned and Import Task Progress features The team member can also import into the timesheet work progress already entered in the Tasks page (which you ll learn more about shortly) by clicking the Import Task Progress button This is not as commonly used
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Updating Tasks
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The next step in the reporting process is to update progress on assigned tasks From the My Work page, make sure that the View field is set to Tasks From there, the team member will see all active tasks or all current tasks (the default setting) The period that defines current can be configured, but by default is set to 10 days Thus the Tasks page will display any tasks that are scheduled to start within the next 10 working days, as well as any tasks that have been started but not completed On the Tasks page, the team member can import the time that was entered and saved in the timesheet by selecting Import Timesheet After selecting the Import Timesheet
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22:
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H o w t h e Te a m M e m b e r I n t e r a c t s w i t h P r o j e c t S e r v e r
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FIGURE 22-10 features
Locations in My Timesheet for the Replace Actual with Planned and Import Task Progress
button, select the timesheet period to import and then select the Import button The next page displays a preview of what is being imported, which can then be imported or canceled From this point, the time that was entered in the timesheet is applied to the task progress In most cases, there is more work to do prior to submitting the task updates to the project manager(s) By default, the Task page includes a Progress column that displays how a task is progressing in number of days and by percentage Often, configuration also includes a Remaining Work column It is very important for the team member to assess the Remaining Work column and change it if appropriate This will let the project manager know whether tasks will require more effort or finish ahead of schedule These critical pieces of information can have a profound effect on the success of a project Unfortunately, the Remaining Work column on the Tasks page displays in days instead of the (preferable) hour units To change the Remaining Work column of the Tasks page, type in the Remaining Work field either in parts of days (5 for 4 hours), or by explicitly typing in hours (4h) If you type a 4 without the h, the system assumes that you mean four days
PART V
Part V:
Project Server in Action
Perhaps a better approach to reviewing a task is to select the name of the task from the Task page This takes the user to the Assignment Details page for the specific selected item From there, the team member has more control over what is submitted to the project manager As shown in Figure 22-11, the Assignment Details page allows the user to add actual work; change remaining work (in hours); modify the start and finish dates (although we recommend leaving these alone); view attachments, history, and related assignments; and add a note Going to this level of task depth can be time consuming, so the recommended approach is to stay on the Tasks page for items that do not need modification after time was applied Drilling down to the Assignment Details page makes sense when additional modifications are needed, especially if they are significant (such as adding 50 percent more time to what was planned for a task) After updating the tasks, make sure that they are saved by clicking the Save All button If the tasks have grown to a point where there are more than can be displayed on a single page (which each have a 30 row limit), make sure that each page is saved
FIGURE 22-11
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