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How the Resource Manager Interacts with Project Server
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As noted in 21, Project Server includes built-in support for status reports Although to many this feature seems more valuable to project managers, it could be argued that given the wealth of specific project and task information available to the project manager, resource managers and their respective teams will find the status report feature even more useful Details of how this functionality works are included in 21
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Views and Reports
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In a typical environment, resources managers have access to Resource Center views at least to view the team members who are under their supervision If the configuration includes use of the resource breakdown structure (RBS), the resource managers will have access to these views Some of the views were covered in depth in 20, but this section will cover what is normally part of the resource manager s toolkit In addition, there will be some discussion on use of Data Analysis views by resource managers These views are not as common for use by resource managers, but can be valuable
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The resource manager has a useful filtered view of resources who are under the resource manager s supervision in the RBS This dramatically simplifies the resource manager s job, as there is no need to identify the right resources Five views are available at the root of the Resource Center The one that is most useful for the resource manager is the Work Resources View This view includes a set of fields that are useful, but also others that are unlikely to be that practical The following are the out-of-the-box fields, left to right: Resource Name ID This is just a number that represents the order in which the resource was created Checked Out Email Address Generic Cost Center Timesheet Manager Earliest Available Latest Available Accrue At Booking Type Can Level Windows User Account Initials Group Code Phonetics
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PART V
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Part V:
Project Server in Action
Hyperlink Hyperlink Address Default Assignment Owner Unique ID Last Modified The value of these views and the specific fields is somewhat subjective, but the average resource manager is unlikely to find the Unique ID field (for which a typical output is something like 56dbb047-55c6-4423-a5ae-5ea284b11d67) or Phonetics (describing how to pronounce the name) useful on a day-to-day basis Use imagination and determine what really matters for the resource manager s viewing Ask the Project Server administrator to get the views that make the resource manager s job easiest We offer the following alternative for consideration Note that this alternative requires the creation of Enterprise Custom Resource Fields Of course, these views would differ for each organization Resource Name Resource Location (custom) This is the branch or city in which the resource works Standard Rate Overtime Rate Role (custom) This field identifies the resource s primary role at the organization (developer, computer-aided design [CAD] designer, advertising specialist, and so on) Primary Skill (custom) Avoiding the complex possibilities of a field with many values, identify the resource s primary skill (for example, a developer might require proficiency in NET, CICS, Java, and so on) Max Units Billable (custom Yes or No) For service companies, this can be a valuable field Employee Type (custom) This field might identify whether the resource is exempt or nonexempt, employee or consultant, and so on The views in Resource Center have some flexibility Use the Settings button to change the view Options include the following: View Options Usually these should just be left as is Outline Levels This option is useful only if resources are hierarchical, which is rare Show Time with Date This option is turned off by default Show/Hide Selected List By default, this option shows the list Filter This option enables the user to create ad hoc filters More valuable, however, is a checkbox to enable autofiltering by column heading Figure 23-13 shows how the autofiltering works Group This feature allows up to three levels of grouping, such as by location, role, then primary skill or in any other combination of the displayed fields
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