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PART V
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CHAPTER
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Project Server 2007 Doing More for Collaboration and Communications
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specially with the improved functionality that is available in Project Server 2007, more organizations understand managing projects as stand-alone activities is an incomplete approach Which projects are executed should be based on their relative value to the entire organization (Project Portfolio Management) and managed as collections of projects that have things in common (Program Management) Project staffing choices should be made by taking advantage of resources in the most efficient way, keeping people busy but not overwhelmed by work Using Enterprise Project Management (EPM) (Project Server) and Project Portfolio Management (PPM) concepts and technology (such as Project Portfolio Server), systems can go a long way toward supporting improvement in all these areas when married to an effort to improve people and processes in an organization Communications and collaboration considerations are often the last things on which organizations focus when implementing improvements that use EPM systems These are the very areas, however, where breakdowns can often spell doom for projects It is fundamental that communications and collaborative solutions be a part of every EPM endeavor There are many ways to deal with team communications and collaboration, but with the Microsoft solution, there is a powerful set of tools at hand Project Server 2003 used Windows SharePoint Services (WSS) 2003 to provide Project Workspaces where project teams could collaborate on project-related items Especially powerful were the connections between three critical parts of project communications: issues, risks, and project-related documents Many other features could be extended or built to extend those workspaces, but 2003 features pale in comparison with the powerful possibilities in Project Server 2007 and WSS 30
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Part V:
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Project Server in Action
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The first section of this chapter will focus on the out-of-the-box features that are built into Project Server 2007 Later on, the focus will shift to the nearly endless possibilities for extending the communications and collaboration environment within the tools Finally, this chapter will delve into an even more powerful set of solutions that can be had when Project Server 2007 is part of a Microsoft Office SharePoint Server (MOSS) 2007 environment
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There are a host of out-of-the-box features to support project communication and collaboration in the Project Workspaces feature of Project Server 2007 Built on the WSS 30 platform, these features offer a great starting point for organizational improvement in the way teams work together on their projects There are several ways to find the Project Workspaces for a Project Server based project: In the lower half of the default Project Web Access (PWA) Home Page, there is a Project Workspace Web Part In the top-right corner of the Web Part is a dropdown menu that displays either all Project Workspaces (assuming the user has permission to them) or only owned Workspaces The owner of a Project Workspace is the resource who is the project owner when the project is first published Another way to get to a Project Workspace is to highlight the project in the PWA Project Center and select Go To | Project Workspace Some pieces of the Project Workspace can be opened from within the Collaborate menu in Microsoft Office Project Professional 2007 Figure 25-1 shows an example Other items that can be viewed in the same manner include Risks, Documents, Project Center, Resource Center, and Status Reports Deliverables are also managed from this menu Finally, from any Project View in PWA (Project Details not Project Center), select Go To | Project Workspace
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Issues
Issue management can be the first collaborative feature used during Project Server deployments when the Project Workspaces feature is rolled out as part of the iterative deployment plan One useful built-in feature allows project issues to be posted into the Project Workspace and connected to the project plan/schedule To post a new issue after navigating to the Issues link on the Quick Launch Bar (left navigation), select New This form (called a list in SharePoint-speak) can be extended, but it offers a useful set of features even without modifications It includes the following fields: Title This is where you should name the issue
Owner This field includes a feature that checks names against system users The name checker is used for the All Issues Owned by Me View (which you will learn more about shortly)
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