Figure 13-15 The MOSS Site Collection Features window in Microsoft Office

Printer UPC-A Supplement 2 in Microsoft Office Figure 13-15 The MOSS Site Collection Features window

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To track the effectiveness and utilization of the information management policies for a site, you can configure the information management policy usage reports to provide information on a regular basis in the form of reports written to a specified site location The configuration and specifications for the reports you wish to see are set on the Information Management Policy Usage Reports page, shown in Figure 13-16 To configure the generation and frequency of these reports, do the following: 1 In the Web Application section, accept the default web application or use the pull-down list to select a different application 2 If you wish to generate recurring reports on policy usage, check the checkbox that corresponds to the Enable Recurring Policy Usage Reports and then set the frequency as Daily, Weekly (on a given day), or Monthly (on a designated date), and between a certain time of the day If you wish, you can create the reports immediately by clicking the Create Reports Now button 3 Enter a path or URL for the location to which the reports are to be generated If you are unsure of the path, use the Test URL button to verify the location 4 Check the radio button corresponding to the Use The Default Report Template If you have developed a custom report template, check the radio button for that option and enter the URL or the path of the custom report template You can use the Test Template button to verify the location of the custom template 5 Click the OK button to save the policy usage report settings

In summary, monitoring is a crucial task of the SharePoint administrator Monitoring your SharePoint environment ensures that you can provide a responsive, trouble-free experience for your users Use the Task Manager to assess the overall health of your server Investigate potential issues with the Performance Console and establish a performance baseline to alert you to any performance counter values that exceed your quality of service agreement Periodically review the Event Viewer logs, as well as the raw text-based logs Do so when the system is healthy, and you ll be able to quickly spot and resolve any issues when they arise Be sure to enable usage analysis processing and train your subordinate SharePoint administrators and content owners how to review the usage analysis reports You should also review the high-level usage reports to ensure your SharePoint implementation is meeting your deployment goals

ou may be wondering what the difference is between configuration, administration, and maintenance Configuration is any initial actions taken by an MOSS administrator after installation of MOSS or to enable a new MOSS feature Administration tasks are often performed in response to a user request, such as creating a new site, copying files from one document library to another, assigning permissions, or troubleshooting a performance issue Maintenance, which is the focus of this chapter, is the repeated tasks associated with keeping your MOSS environment running smoothly, such as site management, reviewing usage data and logs, and performing backups Because MOSS is relatively simple to install, you can be easily lead into believing it requires little or no maintenance However, an administrator s job isn t over once MOSS is installed and configured In fact, it has just begun It takes a constant effort on the part of the administrator for MOSS to be an effective resource to an organization Maintenance is the day-to-day behind-the-scenes activities required to ensure MOSS s value to the organization This chapter discusses the various on-going maintenance tasks that commonly fall into the routine and daily activities of the MOSS administrator, including site maintenance, periodic maintenance tasks, and backup and restore actions