Figure 17-6 The message bar that displays when you open a connected MOSS document library file in Microsoft Office

Creation GTIN - 12 in Microsoft Office Figure 17-6 The message bar that displays when you open a connected MOSS document library file

Figure 17-6 The message bar that displays when you open a connected MOSS document library file
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Figure 17-7 The Edit Offline dialog box used to indicate that a document is to be edited offline
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Figure 17-8 The Edit Offline dialog box used to indicate whether a document should be updated
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When you open a connected document in Outlook, it is stored in the SharePoint Drafts folder, which is a system folder located in the My Documents folder of the loggedin user This means that after you have opened the document for editing, you can close the document, edit it offline, and update the MOSS version at a later time, when you have reconnected to the network
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Delete a Connected Document from Outlook
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Unless you plan to frequently access and update a connected MOSS document from Outlook, you should remove the connection when you no longer need it Otherwise, your Outlook SharePoint Lists folder can become cluttered and disorganized You can either remove an offline copy of a connected document or you can completely remove the connection established for an MOSS resource To remove an offline copy of a connected document from your Outlook SharePoint Lists folder, do the following: 1 Under the SharePoint Lists heading in the Outlook Folders pane, select the MOSS resource you wish to remove 2 In the window to the right of the Mail navigation pane, select the file from the list of Downloaded Documents you wish to remove, as shown in Figure 17-9 To select multiple files, hold down the CTRL key while you click file names 3 Right-click the selected file(s) and then click Remove Offline Copy from the pop-up menu The document reference should move from Downloaded Documents to the Available For Download list To delete the connection for an MOSS resource from Outlook, do the following: 1 In the Outlook Folders pane, locate the resource in the SharePoint Lists folder or in the Calendars, Task Lists, and Contact Lists sections, as applicable, and select the resource connection you wish to delete 2 Right-click the resource connection reference and click Delete Resource Name from the pop-up window that appears (see Figure 17-10)
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MOSS, working in conjunction with Outlook 2007, has the ability to create a meeting workspace that can be used for the creation, storage, and distribution of meeting agendas, minutes, shared documents, and other general information about a meeting or series of meetings A meeting workspace site in MOSS contains all of the documents, tasks, lists, and other resources needed for reference, edit, and update during a meeting that is held offline, such as in a teleconference, in person, or perhaps even e-mail You can create a MOSS Meeting Workspace from an Outlook meeting request, which is likely the most commonly used method for doing so
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MOSS and Outlook 2007
Figure 17-9 A SharePoint resource selected for deletion from Outlook
To create a Meeting Workspace from within Outlook 2007, you must first have Site Owner (full control) permissions for the meeting workspace site to be linked to the meeting request The reason for this is that when a Meeting Workspace is created, the users listed as attendees must be granted access to the workspace, something typically reserved for the Site Owner or an administrator For an administrator, this could possibly be any site within the MOSS environment, but for a user, it is likely to be his or her My Site site When a meeting is set up in Outlook, a link to the meeting workspace is included in the meeting request sent to each person invited By clicking the link in the meeting request, the meeting workspace opens in the participant s browser, where he or she can read the agenda, documents, and relevant information for the meeting Outlook also updates the meeting workspace site with the names of the meeting participants and the date, time, and location of the meeting Outlook also posts any changes made to the meeting request at a later time to the meeting workspace
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