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Figure 18-34 The Signature Line option on the Word Insert ribbon
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To configure a document for a collect digital signatures workflow and then launch the workflow, do the following: 1 Before concluding the document you wish to route for signature, insert at least one signature field into the document To do this, use the following steps: a Click Insert on the Word menu bar and choose Signature Line from the Insert ribbon (see Figure 18-34) b A message box appears (see Figure 18-35) that allows you to designate the source you wish to use for your digital signatures Normally, you will just click OK to use the signature services built into Office, but you can also use a third-party signature service from the Office Marketplace c Click OK to proceed with Office signature services and display the Signature Setup dialog box, shown in Figure 18-36 d In the Signature Setup dialog box (see Figure 18-36), enter the name, title, and e-mail address for the person you wish to digitally sign the document
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Figure 18-35 The digital signature message box
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Figure 18-36 The Signature Setup dialog box
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e To add multiple signatures to the document, repeat steps a through d for each f Each signature added to the document inserts a signature block like that shown in Figure 18-37 2 After you have inserted the signature block(s) into the document, click the Office button in the upper left corner of the window and choose Workflows from the Office menu 3 On the Workflows dialog box (see Figure 18-30 earlier in this section), click the Start button associated with the Collect Signatures option
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Figure 18-37 A signature block added to a Word document
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Figure 18-38 The Collect Signatures workflow dialog box
TIP If you have checked out the document you re using, you are required to check it back in before proceeding with the next step 4 The Collect Signatures workflow dialog box displays (see Figure 18-38) with the e-mail addresses supplied in the Signature Setup dialog box already loaded to the address area Add any e-mail addresses for those users to whom you wish to provide a courtesy copy of the document and click OK 5 A signature task is assigned to each designated user being requested to sign the document and added to the appropriate SharePoint site (as illustrated in Figure 18-39)
RESEARCH
The majority of Microsoft Office applications include a Research pane that can be used to look up information without leaving the current application The research options include the Encarta English dictionary; the English, French, and Spanish thesauri; the Encarta encyclopedia; MSN Search; and other various research services By adding one or more SharePoint sites as a research resource, users can search SharePoint from within Word to locate company policy, forms, or any other information
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Figure 18-39 A signature task added to a task list site
that is required while collaborating on a document To add a SharePoint site as a research resource, do the following: 1 From a Word 2007 document, click the Review option on the main menu bar to open its ribbon 2 Click the Research option in the Proofing group to open the Research pane in the Word workspace 3 Click the Research options link at the bottom of the Research pane to open the Research Options dialog box, which is used to indicate the research resources you wish to use (see Figure 18-40) 4 On the Research options dialog box, click the Add Services button to open the Add Services dialog box 5 Enter http://[server]/_vti_bin/searchasmx, where [server] is the name of your SharePoint server (without the square brackets, of course) For example, enter http://sharepoint/_vti_bin/searchasmx Then, click the Add button 6 A dialog box appears requesting that you approve the installation of this search source Click the Install button to complete the installation of the SharePoint Search service as a research option for this Word document
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