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Create a Document Library Using the Excel Spreadsheet Template
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Creating a SharePoint document library as a repository for Excel workbooks is a fairly straightforward process that involves only a few decisions to be made However, you must have a clear vision of whether or not the document library is to be used with Excel Services and in what manner To create a SharePoint document library based on the Excel spreadsheet document template, perform the following steps: 1 Navigate to the home page of the site collection to which you wish to add the document library and click the View All Site Content link at the top of the Quick Launch menu 2 On the All Site Content page, click the Create button on the navigation bar to open the Create page 3 Under the Libraries heading, click the Document Libraries link to open the New page 4 On the New page, enter a name for the document library, an option description, and choose or enter the other settings as applicable 5 In the Document Template section, use the list box to select the Microsoft Office Excel spreadsheet document template (see Figure 19-19) 6 Click the Create button to create the document library and open the home page of the new document library
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Microsoft Office SharePoint Server 2007: A Beginner s Guide
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Figure 19-19 The Document Template section and its list box on the New page, which is used to
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create a new SharePoint document library
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Add Excel Workbook to a SharePoint Document Library
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You can create a new Excel workbook document either from the document library s home page or from within the Excel application itself We discuss the latter method later in the chapter, but first let s go over the process used to add an Excel workbook directly to a SharePoint document library To create a new Excel workbook document in a SharePoint document library, perform the following steps: 1 From the home page of the document library in which you wish to add an Excel workbook document, click the New option on the navigation bar and select New Document 2 The Excel 2007 application starts up with a new document named templaten xlsx, where the n represents a sequence number 3 Notice that on the right-side of the display is a Document Management pane that includes a Document Workspace panel (see Figure 19-20) Click the Create button, which will force you to save (and name) the document to a document workspace within the target document library Understand that this step creates a new workspace site in the site from which you started this process If you don t wish to create a document workspace on this site, skip this step 4 You can now proceed with entering your data, formulas, and formatting into the worksheet 5 When you have completed the document and are ready to save it, click the Office logo to open its menu and simply click Save to write the workbook to the document library
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Figure 19-20 The Document Management pane in an Excel 2007 workbook
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Publish Excel Workbook to Excel Services
When you publish an Excel workbook to Excel Services, you have the choice of allowing viewers to see the entire workbook or just parts of it You can designate single worksheets, named ranges, or charts as the only part(s) of the workbook that can be viewed using Excel Services and a web browser In addition, you can define parameters for the workbook that allow Excel Web Access viewers to enter data for purposes of a what-if analysis or special purpose calculation To publish an Excel workbook to Excel Services, including the features mentioned in the preceding paragraph, use the following process: 1 In the Office Excel 2007 application, either create a new workbook or open an existing workbook you wish to publish to Excel Services 2 To define parameters for the workbook, follow these steps: a In order to define parameters, you must first assign a name to each of the editable cells in the workbook A parameter cell can only be a single worksheet cell, not a range of multiple cells b Select a cell you wish to use as a parameter cell, meaning cell users will be able to edit in their browsers using Excel Web Access c Click the Formulas tab to display the Formulas ribbon In the Defined Names section (see Figure 19-21), click the Define Name option d In the New Name dialog box that displays (see Figure 19-22), enter the name for the cell, which should be something that clearly defines the use
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