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Microsoft Office SharePoint Server 2007: A Beginner s Guide
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Figure 6-1 The People and Groups: Farm Administrators page
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Figure 6-2 The drop-down menu for the New option on the People and Groups page
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MOSS Administration
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Figure 6-3 The drop-down menu for the Actions option on the People and Groups page
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Actions As shown in Figure 6-3, the options on the Actions menu are E-Mail Users, Call/Message Selected Users, and Remove Users from Group, each of which does essentially what its name describes Settings As illustrated in Figure 6-4, the options on the Settings menu are Group Settings, View Group Permissions, Edit Group Quick Launch, Set Up Groups, and List Settings Perhaps the Settings menu options used most often are the Group Settings and List Settings options, which are used to manage group and list settings and permissions
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Figure 6-4 The drop-down menu for the Settings option on the People and Groups page
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Microsoft Office SharePoint Server 2007: A Beginner s Guide
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MOSS user profiles may be created by importing user profiles directly from the Windows Server 2003 Active Directory User profiles are defined as a part of the Shared Services server configuration, which also includes search services To access and configure user profiles, follow these steps: 1 Open the Central Administration page and choose the Application Management tab 2 On the Application Management tab, click the Manage Search Service link listed under the Search heading 3 Click the SharedServices1 link in the Shared Service Providers With Search Enabled section to display the Shared Services Administration: SharedServices1 home page, shown in Figure 6-5
Figure 6-5 The Shared Services Administration: SharedServices1 home page
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MOSS Administration
4 Click the User profiles and properties link in the User Profiles and My Sites section to display the User Profiles and Properties page 5 On the User Profiles and Properties page, scroll down to the Profile And Import Settings section and click the Start Full Import link (see Figure 6-6) Depending on the number of user accounts in your Active Directory, the import process could take a while If you wish to check the progress of the import action, click the Refresh link (see Figure 6-6) When the import action has completed, the start and end times for the import are displayed on the Import time line 6 To verify that the profiles have been imported successfully, click the View user profiles link
Figure 6-6 The User Profiles and Properties page
Microsoft Office SharePoint Server 2007: A Beginner s Guide
ENVIRONMENT ADMINISTRATION
On an ongoing basis, most of the duties of a MOSS administrator involve web application, site, page, and document library and list maintenance This is especially true in a new MOSS installation, where the visual displays, document content, and user needs tend to mature through usage However, in the initial stages of your MOSS environment, you are likely to be called upon to create and maintain the following foundation elements: Web applications Site structures Team and user sites Site content Backup and restore
In the sections that follow, the tasks involved to create and maintain each of these elements, with the exception of web applications (covered in 4), is discussed NOTE While the preceding section dealt with user permissions and security settings at the system administration level, this section brings you back into administrative tasks performed at the user level for site collections and sites Some of the processes used to administer your MOSS environment are performed at the Central Administration level However, as you ll learn, certain specific administrative processes are performed within each MOSS element
Site Creation
In the SharePoint world, you may be confused at first about the difference between a site and a site collection A site collection is a logical grouping of individual sites that are grouped for administrative purposes While some administrative tasks and settings can be performed on an individual site, other settings and functions can only be done at the site collection level To further confuse the issue, the top-level site in a site collection can create settings and functions that are inherited by subsites associated with it For the most part, a user doesn t actually see a site collection, but rather its top-level site, which appears as just a regular SharePoint site A site collection has a top-level site, which can have many subsites added to it However, taken on the whole, a site at any level is, in the eyes of the user, just a site When it comes to deciding who has permission to create sites, you can keep control of site creation, preventing users from creating sites, or you can allow users to create their own top-level sites and subsites, or, of course, both Several good reasons exist for keeping control of site creation with the administrator, such as enforcing site structure rules, avoiding redundant sites, and limiting the number of sites created The downside to restricting site creation to only an administrator is that the administrator could quickly become a bottleneck trying to keep up with user requests for new sites, especially in the early stages of an MOSS installation
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