MOSS Search in Microsoft Office

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MOSS Search
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Figure 8-7 The Incremental Crawl Schedule update dialog box
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When defining a web site based content source, you have complete control over how MOSS crawls the web site If a web site is particularly large, you may wish to limit the crawl to a certain page depth You can also restrict the crawl to the assigned domain name and not server hop, or follow links from the assigned domain to other web sites In the example shown in Figure 8-8, the content source (wwwdigitalin-sitecom) has been configured to crawl only the digitalin-sitecom domain to a depth of the Web pages Another common non-native content source is the file share, like the one shown in Figure 8-9 Many organizations already make use of an extensive collection of file shares to share documents among network users (See Figure 8-10) You can enable MOSS to crawl and index file share content by creating content sources for each file share, as shown in Figures 8-11 (which shows the top portion of the Add Content Source page) and 8-12 (which shows the bottom portion of the Add Content page) This can be an effective way to immediately leverage MOSS with very little effort
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Manage Existing Content Sources
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You may edit or delete existing content sources, view the associated crawl log, start an incremental or full crawl, as well as pause, resume, or stop a crawl already in progress on the Manage Content Sources page, shown earlier in Figure 8-4 The Manage Content Sources page lists all the SharePoint content sources, their current status, and when the next full and incremental crawls for each content source type are scheduled
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Figure 8-8 Configuring the crawl type
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To manage an existing content source, use the following process: 1 On the Search Settings page (see the MOSS Search Settings section earlier in the chapter to open this page) and click the Content Sources And Crawl Schedules link 2 Place your mouse pointer over the content source you wish to manage and choose a maintenance action from the pop-up menu that appears (see Figure 8-13) The actions on the menu are as follows: a Edit Identical to the Add Content Source interface Use to make changes to an existing content source b View Crawl Log View and filter crawl logs by date or status type (all, success, warning, or error) c Start Full Crawl Immediately begin a full crawl and index operation of the content source This does not affect the next scheduled full crawl
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Figure 8-9 Setting the crawl schedule
d Start Incremental Crawl Immediately begin an incremental crawl and index operation of the content source This does not affect the next scheduled incremental crawl e Resume Crawl f Resume a currently paused crawl Pause Crawl Pause a currently running crawl
g Stop Crawl Stop a currently running crawl The current crawl is abandoned until the next scheduled crawl h Delete Delete a content source Typically, a full crawl, which crawls the entire content source, is performed when the content source is first created A full crawl may be scheduled weekly or monthly to ensure an accurate, complete index An incremental crawl, which only crawls files that
Microsoft Office SharePoint Server 2007: A Beginner s Guide
Figure 8-10 An example of a common file share
have changed in the content source, should be performed as frequently as needed, based on the usage and sensitivity of the content source When planning the crawl schedule for your content sources, you should assess how frequently the data, documents, or files in a content source change, and then schedule your crawls accordingly If the content is relatively static, and seldom changes, you may perform a full crawl monthly, with a daily incremental crawl Likewise, if the content source files are constantly changing, your incremental crawl may need to be scheduled to run every 5 minutes TIP If you have the hardware resources, you may choose to schedule each content source s crawl to take place at the same time However, by staggering the crawl schedules, you can make more efficient use of your index server s hardware resources
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