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Microsoft Office SharePoint Server 2007: A Beginner s Guide
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A Disposition Approval workflow can be added to a SharePoint list, library, or content type Depending on which of these SharePoint elements you want to add this workflow to, the process used to access the Workflow Settings page is slightly different Use one of the following three methods to open the Workflow Settings page, depending on where you want to add the workflow: 1 To add a Disposition Approval workflow to a SharePoint list or library, perform the following steps to access the Workflow Settings page: a Navigate to the list or library to which you wish to add the workflow b On the list or library s main page, click the Settings button to open its dropdown menu and select the Settings option for the list or library c On the Settings page, click the Workflow settings link under the Permissions And Management heading 2 To add a Disposition Approval workflow to a specific content type at a site collection level, do the following: a Open the site collection s main page and click the Site Actions button to display its drop-down menu b Select the Site Settings option and choose Modify All Site Settings from its pop-up menu c On the Settings page, click the Site Content Types link under the Galleries heading d On the Content Type Gallery page, click the link for the content type to which you want to add the workflow e On the Customize page, click the Workflow settings link 3 To add a Disposition Approval workflow to a specific content type on a list or library, follow these steps: a Navigate to the list or library to which you wish to add the workflow b On the list or library s main page, click the Settings button to open its dropdown menu and select the Settings option for the list or library c Under the Content Types heading, click the link of the content type to which you wish to add the workflow d On the Customize page, click the Settings button and choose the Workflow Settings option 4 On the Change Workflow Settings page, click the Add A Workflow link to open the Add A Workflow page 5 On the Add A Workflow page, click the link for the Disposition Approval workflow template, which is listed in the Workflow section 6 On the Customize Workflow page, enter values or choose the appropriate settings for the Name, Task List, and History sections
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7 In the Start Options section, indicate and enter any required data to set the who, when, and how settings for the workflow 8 If versioning is enabled on the site collection, the Start This Workflow To Approve A Major Version Of An Item option is displayed When this option is used, the approval of a new major version equates to the approval for the disposition of the previous major version 9 If you are adding the Disposition Approval workflow to a site content type, indicate whether or not you wish this workflow to apply to all content types within the site that inherit their configuration from the content site to which the workflow is being added in the Update List and Content Types section 10 Click the OK button to add the workflow to the SharePoint element
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To add a Disposition Approval workflow to a list, library, or content type that is automatically started by the Expiration policy of the list, library, or content type when its retention period expires, do the following: 1 The first step in this process is to configure the Expiration policy of the list, library, or content type Each of these SharePoint elements uses a slightly different process to accomplish this However, it is only the first few steps of this process that are unique Once you have opened the Information Management Policy settings page, the rest of the process is the same Depending on which element you are configuring, do one of the following: a To configure an Expiration policy on a list or library: i Navigate to the list or library for which you wish to configure an Expiration policy ii On the list or library s main page, click the Settings button to display its drop-down menu and click the Settings (List Settings or Document Library Settings) option iii On the Settings page, click the Information management policy settings link under the Permissions and Management heading b To configure an Expiration policy on a list content type: i Navigate to the list or library for which you wish to configure an Expiration policy ii On the list or library s main page, click the Settings button to display its drop-down menu and click the Settings (List Settings or Document Library Settings) option iii On the Settings page, under the Content Types heading, click the name of the content type you wish to configure iv On the Customize page, under the Settings heading, click the Information management policy settings link
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