Setting Incoming E-mail Settings in Microsoft Office

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Setting Incoming E-mail Settings
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The Incoming E-mail server is used by SharePoint to support e-mail services for sites, lists, and libraries that are e-mail enabled The default setting for this service is enabled (allow sites to receive e-mail) with automatic detection of settings enabled Note that these settings are not available if you used the WSS Basic install
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Post-Install Configuration
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Enable Incoming E-mail This enables or disables the capability of sites, lists, and so on to receive mail It can be set to Automatic, meaning e-mail will use the default SMTP server or Advanced indicating that you are using another SMTP server or e-mail system (you must specify the mail drop folder next if this settings is used) Directory Management Service If enabled, this connects SharePoint sites to the organization s user directory in Active Directory, which enables enhanced e-mail features such as address books and so on If Remote is set, a remote directory service can be specified
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When enabled (set to Yes), you specify the Active Directory container that will store new distribution groups and contacts, such as the SharePointUsersOU shown previously You will also specify the SMTP server for incoming mail This is usually filled in for you and is the current web server (the service is already there by default) As for actual AD interaction, you can select whether e-mail will be accepted by anyone or only by authenticated users, enable or disable the creation of distribution groups, and set the group request approval settings (Note that the distribution group requests and approvals are managed from the SharePoint 30 Central Administration Operations page, under the Server and Topology group, and directly below the Outgoing E-mail settings link) Incoming E-mail Server Display Address This sets the e-mail address format for lists and sites to provide a more natural name E-mail Drop Folder If the Advanced setting is used on the Enable Incoming E-mail option, you must enter the full path to the actual mail drop folder or network share here Otherwise, this remains blank
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Setting Outgoing E-mail Settings
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The outgoing e-mail settings are used by SharePoint when it is sending mail out (alerts, errors, workflow triggers, and so on) For outbound mail, all that is needed is the e-mail server address and an account name to use as the sender and reply-to address Any account
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can be used, however I strongly suggest that you enable an e-mail account for the SharePoint Administrator account and use it as the common e-mail address (this will allow users to easily tag SharePoint mail in Outlook) As with Inbound, these settings are not available if the WSS Basic install was used To enter the settings, simply specify the SMTP server name (usually the fully qualified name), e-mail account to use, and set the Character set most appropriate for your installation: the default and typical setting is 65001 (Unicode UTF-8) Simply click OK to accept the settings and return to the Operations page If you have completed setting up the e-mail settings, you ll now notice that they ve been removed from the Administrative Task List:
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The e-mail settings are example of how some tasks are updated automatically in the Administrative Tasks lists (tasks are also added when setting up Shared Services)
Creating SharePoint Sites and Setting Up Shared Services
Once the basic services are running (such as search and e-mail) you can actually begin to create applications and sites within SharePoint This of course depends on what you have installed; if you installed WSS with the Basic installation method a default site has already been created for you If you re installing MOSS using the Basic method, both the default site and a Shared Services Provider have been created Using the WSS Advanced install, you will need to setup your first site If you ve installed MOSS Advanced, you will need to setup a Shared Services provider first, create the Shared Services sites (Admin and My Site Host), and then you can create a site For most installations you will not create any sites until after all servers have joined the farm However, in order to keep this step by step consistent with the order of the installation, I will cover creating the first site here Many of the post install settings are application specific (such as workflow settings) as you will see So, if you are not ready to install a site, you should stop when you get to that point in the configuration and skip ahead a chapter to review sites and site templates This will help you choose which site type is best for you
NOTE At this point and for the rest of the configuration, if you are using the SPInstall account, you
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