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UNDERSTANDING DATA SERIES AND AXES
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There are a few guidelines for setting up data for
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Format Chart Items
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Each chart item has a number of attributes that can be formatted, such as the color, the fill, the line style, and the alignment These attributes are set in the Format dialog box for that item, as shown in Figure 8-10 Table 8-2 shows the formatting options that are available in the Format dialog box for each item
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charting, as well as some assumptions that are used:
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only be in the topmost row and/or the leftmost column Text encountered in the table outside these two areas is charted as zero
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DESCRIPTION
APPLIES TO
Fill
Each cell must contain a value (or data point)
Values in the same row or column are considered to be related and are called a data series The first data series starts with the first cell in the upper-
Axis, chart area, data labels/ Provides options for gradient, series, legend, plot area, titles, picture, or texture fill, as well walls/floors as color choices, degrees of transparency, and gradient options Offers solid or gradient lines, as Axis, chart area, data labels/ well as color choices, degrees of series, error bars, gridlines, transparency, and gradient options legend, plot area, titles, trend lines, walls/floors Provides options for width, dashed, and compound (multiple) lines, as well as styles for line ends and line joins Axis, chart area, data labels/ series, error bars, gridlines, legend, plot area, titles, trend lines, walls/floors
Line
left corner of the selected data that is not text or formatted as a date Subsequent data series are determined by continuing across the rows or down the columns
Line Style
If it is determined that there is a greater number
of rows or columns selected, the lesser number is assumed to be the data series, and the greater number is assumed to be categories that are plotted on the horizontal or category (X) axis In
Shadow
Provides preset shadow styles and Axis, chart area, data labels/ controls for color, transparency, series, legend, plot area, titles, size, blur, angle, and distance trend lines, walls/floors Axis, chart area, data labels/ Adds a 3-D effect to shapes; provides top, bottom, material, and series, legend, plot area, titles, walls/floors lighting presets and controls for depth contours and color Provides angular rotation and perspective adjustments, as well as positioning and scaling controls Provides the same number formats as the Format Cells Number tab, such as currency, accounting, date, and time Vertically aligns, rotates, and stacks text Walls/floors
3-D Format
Figure 8-9, there are four columns and four rows of data In this case, when the number of rows and columns are equal, the rows become categories and the columns become data series
3-D Rotation
The vertical or value (Y) axis displays a scale for
the values in the data series
To swap the categories and data series, in the
Chart Tools Design tab Data group, click Switch Row/Column
Number
Axis, data labels
Alignment
Axis, data labels, titles, legends
Table 8-2: Formatting Options Available to Chart Items
196 196
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NOTE
The options on the Format elements dialog box will vary, depending on the type of chart For instance, a pie chart will have different options than a bar chart In addition, the attributes within an option will be different For example, the fill attributes for a pie chart are different from those for a bar chart
To open the Format dialog box for a chart item:
Select the item (see the Selecting Chart Items QuickSteps), and click Format Selection in the Current Selection group, either in the Chart Tools Format tab or the Chart Tools Layout tab Or
In the Chart Tools Layout tab, click a chart item in the Labels, Axes, or Background groups If needed, click a variation of that item, and then click More (item name) Or Right-click the item on the chart, and click Format (item name)
Format Text
You may have noticed that there is no capability to format text in the various chart item dialog boxes To format text:
Select a chart item (see the Selecting Chart Items QuickSteps), and in the Home tab Font group use the formatting options or click the Dialog Box Launcher to open the Font dialog box Or
Right-click a chart item, and either use the mini font toolbar that appears, or click Font to open the Font dialog box
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