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parts to this question, but probably most important is the degree to which it is intuitive to the average person in your organization Does your site structure mirror the way your organization operates Considering ease of use, subsites, by default, can be opened handily from the horizontal navigation bar, but closing them may require opening and using the Navigate Up button Pages, by default, require opening the Site Page library to open them, but you simply have to click Home to return there But links to both subsites and pages can be placed almost anywhere to allow easy access and return Some alternative means of access will be discussed in this chapter
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Although you can build a site from scratch, it is a considerable task and not recommended without a lot of experience To get you up and running quickly, SharePoint provides 14 site and workspace templates (see the Understanding Workspaces QuickFacts in this chapter) These templates provide a complete site that is ready to use with lists, libraries, and discussions appropriate for the type of site, as shown in Table 3-1 You can, of course, customize the site in any way you choose, but you start out with a lot of work already done for you
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To really get to know the various templates you have available to you, it would be worthwhile to go off into some far corner of the organization s site and create sites for all the available templates You can then look at them and see how the various elements are used
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Your organization may have additional site templates that you may be directed to use, and there are a number of third-party SharePoint templates that are available for purchase Start out with a template that looks to be a good starting place for the site you want to create The Team Site is a common starting template In this and the following several chapters, you ll see how to make many changes and additions to the site so that it becomes the final product you want
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LIBRARIES
Basic Meeting Workspace Basic Search Center Blank Meeting Workspace Blank Site Blog Decision Meeting Workspace Document Center Document Workspace Group Work Site Multipage Meeting Workspace Personalization Site Records Center Social Meeting Workspace Team Site
To plan, organize, and capture the results of a meeting To facilitate searching a site To create a custom meeting site To create a custom site For posting comments by a person or team For decision-making and status-checking meetings To create, update, store, and manage documents To collaboratively work on a document Enables teams to create, organize, and share information To plan, organize, and capture the results of a meeting To direct information to a specific user going to their My Site To store, protect, and manage records To organize a social gathering To facilitate the creation, review, sharing, and organization of information
Agenda, Attendees, Objectives Search results, which can be filtered Attendees None Categories, Comments, Links, Posts Agenda, Attendees, Decisions, Objectives, Tasks Tasks Announcements, Calendar, Links, Tasks Announcements, Circulations, Group Calendar, Links, Phone Calls, Resources, Tasks Agenda, Attendees, Objectives, Current Contact None Attendees, Directions, Things to Bring Announcements, Calendar, Links, Tasks
Documents None None
None Photos Documents Documents Documents, Discussions Documents, Discussions None, but two blank pages None
6 7 8
Drop Off Library Pages, Discussion, Photos Shared Documents, Site Assets, Site Pages, Team Discussion
Table 3-1: SharePoint Templates That Are Available for Creating a Site
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QUICKFACTS
UNDERSTANDING WORKSPACES
A workspace is a special kind of site that is meant for the collaborative work of a small to medium-size group of people Access to the site would be limited to that group, and the site would contain all of the documents, lists, discussions, surveys, and forms they are jointly working on The group members would work on their collective project in the workspace, where it is available to the rest of the group Work in the workspace is generally not shared outside of the workgroup until the group agrees that it is ready for a wider audience There are two primary types of workspaces: meeting workspaces and document workspaces A meeting workspace provides for the planning, organizing, and
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