Date And Time allows a date, a time, or a date and time answer to a question with in Microsoft Office

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an optional default value
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Lookup directs the respondent to an element (list, library, or calendar) and set
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of columns in the current site where the respondent can choose a value as their answer
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Yes/No provides for a binary answer with a default value It appears as a check box
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on the questionnaire
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1 Create a survey based on the steps in Create a
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2 Enter the following three questions: a Enter Can you come to a meeting on May 14th
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at 2 pm Click Yes/No, leave the default value of Yes, and click Next Question
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b Enter Can you report on your team s progress
Click Yes/No, leave the default value of Yes, and click Next Question
c Enter What date and time is best for you Click
Date And Time, click Yes to require a response, leave the default No to not enforce a unique value, click Date & Time to request both, enter
as the default values 4/14/2011 and 2 pm, and click Finish
3 When you have completed all the questions
and clicked Finish, you are taken to the Survey Settings page, shown in Figure 6-20, because you asked a Yes/No or multiple choice question that could lead to branching Continued Figure 6-20: To set up branching, you need to first add all questions and complete the questionnaire; then from Survey Settings, select the questions that need to have branching added
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Microsoft SharePoint 2010 QuickSteps Working with Other SharePoint Elements PC QuickSteps Getting to Know Your PC
UICKSTEPS
USING BRANCHING LOGIC
(Continued)
Person Or Group allows the entry of a person or group that is a registered user of
the SharePoint site or is a member of a SharePoint group
4 Under Questions, click the question for which you
want to add branching logic The Edit Question page will open for that question and give you two branching logic choices for Yes and for No
External Data directs the respondent to specific type of content, for example a SQL
database, and a specific field in that type of content, where the respondent can choose a value as their answer
Page Separator places a page separation in the questionnaire
4 Click the answer type that you want to use and determine if answering the questions
is required For many of the answer types, select whether each respondent s answer must be different from every other respondents
5 Click the Yes down arrow, and click Can You
Report On Your Team s Progress to jump to that question on a Yes answer
5 Fill in the remaining Additional Question Settings topics as needed for the particular
answer type you have chosen See the Using Branching Logic QuickSteps for a discussion of how branching logic is used in a survey
6 When you have finished the settings for the current question, click Next Question, if
6 Click the No down arrow, and click What Date
And Time Is Best For You to jump to that question on a No answer
there is one, and repeat steps 3 through 6; or click Finish if you have completed the last question In the latter case you are returned to the survey overview
7 Click OK to return to the Survey Settings page
Make any other change on this page, considering any needed changes to permissions so the people you want can respond to this survey
Respond to a Survey
Responding to a survey is simply filling out the questionnaire online
1 Navigate to the Home page of the site with the survey If it is in the Quick Launch, click
it If not, click All Site Content, scroll down to Surveys, and click the one you want
8 When you are ready, click Home to leave the survey
2 Click Respond To This Survey just above the overview The questionnaire will open
Here is the simple branching questionnaire:
If one or more of your possible branching logic choices are to not go to another question, select Content Type as your choice
When you add branching to a question, a page break is added after that question because the next question is unknown
Microsoft SharePoint 2010 QuickSteps QuickSteps Other SharePoint Your PC PC Working with Getting to Know Elements
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NOTE
If you want to get to the Survey Settings page when you are not automatically taken there, from the Home page, click the survey in the Quick Launch, click Settings just above the survey overview, and click Survey Settings
3 Answer the questions that are posed If branching is involved, click Next and continue
to answer the questions that are there
4 When you have answered all the questions, click Finish You are returned to the
survey overview
Analyze a Survey
By default, a person is allowed to respond to a survey only once You can change this in Survey Settings |
SharePoint provides tools to summarize and analyze the information collected with a survey There are two built-in reports that can be easily opened
1 Navigate to the Home page of the site with the survey If it is in the Quick Launch, click
it If not, click All Site Content, scroll down to Surveys, and click the one you want
General Settings, as explained in Manage a Survey in this chapter
2 Click Show A Graphical Summary Of Responses below the survey overview Such a
summary will open, as shown in Figure 6-21
Figure 6-21: The graphical summary actually gives you both a visual representation as well as the numeric result 156 156
Microsoft SharePoint 2010 QuickSteps Working with Other SharePoint Elements PC QuickSteps Getting to Know Your PC
3 Click the View drop-down arrow in the upper-right corner of the page, and click All
Responses A list of responses will be displayed
4 Click View Response # and some number to look at the detailed answers for that
response, one example of which is shown next:
5 When you are ready, click Close
Manage a Survey
Like all lists, surveys have a number of settings that you can change to tailor them to your needs Unlike the setting for some of the other list elements, which are not different from the standard list settings, those for surveys have some uniqueness Review these next
1 From the overview view of the survey whose
settings you want to review and possibly change, click Settings and then click Survey Settings The Survey Settings page will open as was shown earlier in Figure 6-20
2 Click Title, Description And Navigation to open the
General Settings page, shown in Figure 6-22 The Name, Description, and Navigation sections are all standard to other lists The Survey Options section is unique and should be reviewed to determine if the user names are to be shown in the results and if you want to allow one person to respond multiple times Click Save when you are done
Figure 6-22: Under most circumstances, you do not want someone to respond more than once to a survey
Microsoft SharePoint 2010 QuickSteps QuickSteps Other SharePoint Your PC PC Working with Getting to Know Elements
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