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Validation Settings, while not unique to
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forms, are important because they allow you to establish validation formulas that assure the entered data is correct See 4 for a discussion of validation settings (InfoPath also has validation settings that you can assign on a per-field basis, so you may not need to touch this setting in SharePoint)
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Figure 7-26: A form library has a number of unique settings
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Microsoft SharePoint 2010 QuickSteps Using SharePoint with Microsoft Of ce PC QuickSteps Getting to Know Your PC
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MERGING FORM RETURNS
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SharePoint provides a special view of a form library that merges the information on a selected set of completed forms to better compare and analyze the information they contain
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Form Settings looks like it would be an important grouping, but it has no function
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Relink Documents To This Library attaches a completed form to its template
Normally, following the steps in this chapter, a completed form is automatically linked to its template, but if you upload a completed form by e-mail, they will not be linked This settings group allows you to re-establish the link
3 When you have completed each group of settings, click OK to return to the Form
Library Settings page
1 Open the library in its own
page with the Library Tools tabs available
2 Click the Library Tools
| Library tab, click the down arrow under Current View, and click Merged Documents
3 In the page that opens (see Figure 7-27), click
the Merge check boxes for the forms you want to merge (The original forms remain and are not changed Rather, a new form with the merged data is created)
4 Click the Library Tools | Documents tab, click
Merge in the actions group, and click OK to confirm that you want to do that
5 The InfoPath Filler will open and display the
merged data on the form If you want to save this information, click File, click Save As, enter the name you want, and click Save Figure 7-27: SharePoint allows you to merge the information on selected completed forms
You can create special views of a forms library to help analyze it
Microsoft SharePoint 2010 QuickSteps QuickSteps Using SharePoint with Microsoft Of ce PC Getting to Know Your PC
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How to
Plan Your Customizations Identify Authorized SharePoint Designer Users Open Your Site
Open a Page in Your Site Add Site Content Moving and Copying Files
8
Create New Pages Add Content to Existing Pages Embellishing Images with Picture Tools Adding Custom Code
Customizing with SharePoint Designer
Customize Web Parts in Pages Changing Workflow Rules
Change Style Sheets Change the Structure of Pages
In this chapter you gain a better understanding of when and how to use SharePoint Designer 2010 to edit your SharePoint site You will learn how to open your site, tackle a few common emergency tasks that sometimes come up, and get an overview of how to customize content and change site styles and master pages
Determine When to Use SharePoint Designer
Microsoft SharePoint Designer 2010 has evolved over the years from a product called FrontPage that was an early what-you-see-is-what-you-get (WYSIWYG) Web page editing and site creation tool SharePoint Designer 2010 can be used to make simple cosmetic changes to your SharePoint site or to enable professional developers to create or deeply modify Web Parts, pages, and more
Microsoft SharePoint 2010 QuickSteps
Customizing with SharePoint Designer
NOTE
This chapter provides an overview of some key SharePoint Designer tasks you can accomplish to customize your SharePoint 2010 site, but it covers only a small part of
Plan Your Customizations
The fact is that sites created directly by SharePoint contain enough features and functionality to make them perfectly adequate for many team sites, as you ve seen in the preceding chapters of this book However, after using a SharePoint site for a time, many individuals and groups want to do more with the site Here are some customizations to SharePoint sites that can be accomplished using SharePoint Designer
what SharePoint Designer can do A complete and large book is needed to cover these topics thoroughly
Move files from one document library to another or from one folder to another Copy files from one SharePoint site to another Remove a file s checked-out status so that others can open it once again Create new pages in the site, including pages that combine simple text or graphics with Web Parts Add text or graphics to pages, including images with clickable hot spots or hover effects Customize the display of Web Parts in pages For example, in a sales Web Part you can use conditional formatting to tell SharePoint to display a green light if sales goals were met and a red light if they weren t Customize SharePoint workflow SharePoint Designer 2010 includes a robust workflow editor to allow teams to modify the out-of-the-box SharePoint Approval, Feedback, and Signatures workflows Change the look of your site to coordinate with your organization s branding For example, you can use the colors in your organization s logo as the colors on your SharePoint site Change the structure of pages on your site to suit your needs For example, you can display a graphic or logo on the left navigation of every page in your site
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