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The Excel Services application service can be configured on SharePoint Server 2010 Comprising Excel Calculation Services and potentially a collection of user-defined functions, Excel Services is responsible for loading workbooks and performing appropriate calculations Where workbooks contain links to external data or user-defined functions, Excel Calculation Services is responsible for making the appropriate connections and loading any required external assemblies Excel Calculation Services maintains a session for each open workbook user, and the session remains open until it is either explicitly closed by the user or it times out Furthermore, when loading workbooks into memory, Excel Services maintains a cache of workbooks as well as any associated external datasets Excel Calculation Services does not support the complete range of features offered by the Excel client application In the previous version of Excel Services, if a workbook contained a feature that was unsupported, it was impossible to load it using Excel Services With Excel Services 2010, a more pragmatic approach has been taken; it s now possible to load any workbook, and if the workbook contains unsupported features, a warning is generated This allows users to continue using supported features within Excel Services without having to modify the spreadsheet
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As mentioned, Excel Calculation Services has the responsibility of calling external functions as required by a workbook User-defined functions (UDFs) make it easy to extend the capabilities of Excel Services to include interactions with external systems as well as custom calculation logic In fact, anything that can be defined using a NET assembly can be referenced as a UDF provided the appropriate interfaces are implemented
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As you ve seen, Excel Calculation Services is responsible for loading workbooks and performing the necessary calculations However, when it comes to accessing the results of those calculations both programmatically and for display purposes, the Excel Client Service provides a number of different mechanisms
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Here s an example of where all of this could be useful: I was involved in the redesign of a hydrocarbon accounting system Hydrocarbon accounting, for those uninitiated in the art, is a consequence of the fact that most oil extraction companies do not operate refineries or their own dedicated pipelines Generally speaking, a refinery operator provides a pipeline that connects up all oil extraction companies to the refinery In an ideal world where oil was just oil, this would be a straightforward affair; oil extraction companies would simply meter how many barrels of oil they sent down the pipeline and receive payment from the refinery based on the number of barrels Unfortunately, oil isn t just oil In fact, oil is a generic name for a collection of hydrocarbons, each with different relative values for example, lighter hydrocarbons that make up petroleum tend to have higher values than the heavier components of bitumen As a consequence of the different hydrocarbon blends that are pumped into the pipeline by each extractor, each blend must be periodically sampled to determine exactly which hydrocarbons are present, and these samples are used to determine which portion of the consolidated mix that reaches the refinery belongs to which extractor Considering that a pipeline may have 40 to 50 different extractors and each extractor may have several different wells all producing a different blend, you can see that determining the relative value of the product being pumped is no easy feat The system that I worked on made extensive use of Microsoft Excel and Visual Basic for Applications (VBA) in performing these complex calculations Samples were stored in a database and were extracted into a complex series of spreadsheets that were ultimately used to produce statements for the connected extraction companies Since the application worked its magic on the client, all calculations had to be performed in real-time whenever a statement was required As you can imagine, this was a time-consuming process However, given the technologies of the day, Excel as a calculation engine was unsurpassed and the system worked well for a number of years Now to get back to UDFs and Excel Services had I been rebuilding this system today, Excel Services would have allowed the calculations to be performed on the server Furthermore, the calculation results would be automatically cached and available to multiple users effectively instantly UDFs could be easily used to replace the complex calculation functions that were previously coded using VBA and sample data; in my example, this was stored in an Oracle database and entered via a PowerBuilder user interface, and this could easily be captured using an InfoPath form and stored in a SharePoint list The key thing to note in all of this is that the exact same spreadsheets that we were using in the original system could be reused with Excel Services with practically no major modifications
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