PART IV in Microsoft Office

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PART IV
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SharePoint 2010 introduces Business Connectivity Services (BCS), which can be used to amalgamate business data with SharePoint-managed content BCS can also be used as an abstraction layer for practically any data source It s now easy to create mash-up applications with full read and write access to all business systems using a single data access platform
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Business Connectivity Services is the generic name for a set of services and components that enable connectivity between disparate business systems Several key components are involved in the delivery of BCS, which is included as a component of Microsoft Office 2010, providing universal data access for Office client applications
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External Content Types
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Content types are a core part of the SharePoint data structure, as you ve already seen in previous chapters External content types, as the name suggests, extend the content type metaphor to content stored in other systems and accessed via BCS Although external content types share a lot of common functionality with standard content types, there are a few important differences First, external content types are created and managed by BCS It s not possible to add columns or make changes to columns in an external content type without redefining the underlying BCS model Second, external content types can t be used in ordinary lists or attached to ordinary lists in the same way that standard content types can You can create external lists that look and behave in much the same way as a regular list, but those lists are bound to a single external content type only TIP In the MSDN documentation for BCS, you ll often find references both to entities and external content types To save any confusion, both are effectively the same thing An external content type is created by defining an entity using BCS Strictly speaking, an entity is the definition of a particular item of data using Business Data Connectivity metadata, whereas an external content type is a SharePoint implementation of that representation
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As mentioned, external content types can t be used in regular lists SharePoint 2010 introduces a new type of list, known as the external list, that provides full read/write functionality for external data Each external list is bound to a single external content type and allows the user to create, read, update, and delete data in the external system in much the same way as a regular list does for SharePoint-managed data Of course, the actual capabilities of the list are dependent on the BCS configuration for the data source For example, if the underlying model doesn t support deletion, then delete functionality will be unavailable in the external list
External Data Column
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The external data column is an enhancement of the Business Data List column in SharePoint 2007 It s basically a lookup column that can be included in any SharePoint list, where it will allow the user to select items from an external data source For example, in a list containing employee reviews, if a company s HR system is linked via BCS, an external column can be added to the list that allows employee details to be attached to review data The external data column allows one record to be selected, but any number of fields from that record can be included So in our example, we could bring through
15
Business Connectivity Services
employee name, payroll number, and contact telephone all by selecting the employee from a searchable list
External Data Search
Included in the SharePoint Server 2010 product is External Data Search, a service that allows data linked using BCS to be indexed and returned in search results in the same way as SharePoint managed data External Data Search gives an organization the ability to search and index all business data regardless of the source, as long as an appropriate BCS model can be defined
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