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NOTE At the time of writing, creating External Data Columns is not supported using SharePoint Designer 2010 Beta 2
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By using External Data Columns, you can easily combine data from external systems with SharePoint-generated data, allowing for data consistency throughout your applications But what happens when you want to drill down into the data that s associated with External Data Column The answer is profile pages This feature is available in SharePoint Server 2010 only, and before it can be used, it must be configured via SharePoint 2010 Central Administration Let s do that now: 1 Open SharePoint 2010 Central Administration In the Application Management section, select Manage service applications 2 From the list of Service Applications, select Business Data Connectivity with type Business Data Connectivity Service Application 3 On the Service Application Information page, select Edit from the top menu to show the Edit ribbon Then select Configure 4 Check the Enable Profile Page Creation checkbox For the Host URL, enter http:// localhost/15
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PART IV
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NOTE As you saw in 9, service applications can be shared between multiple applications Generally where profile pages are being used by multiple sites, a dedicated site to host the pages will be set up For the sake of simplicity, we ve used our demonstration site, but this is not indicative of best practice Now that we have the facility to create profile pages, we need to do the work to create a page for our Model external content type Using SharePoint Designer, this is simple: 1 In SharePoint Designer, navigate to the Model External Content Type 2 From the ribbon, select Create Profile Page That s all there is to it A new profile page has been created that will be automatically linked to our Model content type wherever it appears in lists To see this in action, navigate to the Competitive Analysis document library that we created earlier You ll notice that items in the Model column are now hyperlinks instead of plain text Clicking the hyperlink will take you to the auto-generated profile page for that item The profile page presents a read-only view of the entity together with any associated entities In this case, you can see the Model together with any Products that are based on the model As mentioned earlier, the profile page is generated using External Data Web Parts and as such can be customized further to meet specific requirements For example, in the Model profile page, let s say we wanted to hide the rowguid and ProductModelID columns By selecting Edit Page from the Site Actions menu, and then editing the properties of the Business Data Item web part, we can easily hide these fields
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I m sure you ll agree that profile pages are pretty useful stuff Not only can we easily attach data to our SharePoint lists and libraries using BCS, but with a few mouse clicks we can generate a customizable user interface that can be used to drill down into that data But how does it work What is it that connects the content type to the profile page What if the external system is web-based and we want to link to a page there instead What if we re using SharePoint Foundation 2010 and don t have the profile pages feature It s all about actions and in particular the Default Action that s been defined for our External Content Type The BDC model allows multiple actions to be defined for each entity, where an action is basically a parameterized URL that can be used to connect to an external system or to redirect to a page within the SharePoint site, as is the case with profile pages Once actions have been defined, they are available wherever the content type is presented As we saw earlier, for example, actions are automatically attached to External Data Columns If we look back to our Competitive Analysis document library, one of the things we can see is that no actions are defined for our WebResult content type By clicking the icon to the left of the text in our Competing Model column, you can see that no actions are available on the context menu Since our WebResult content type represents a web page, it would be useful if our default action was simply to connect to the associated web page We can make this change in Visual Studio 2010, as follows:
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