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The state machine workflow is a far more powerful tool when it comes to mapping business processes within a software application It allows us to focus on the key steps while still allowing flexibility in handling unexpected events In the processing of a customer order example, using a state machine approach, we could use four states: Order Placed The customer has placed an order Order Fulfilled The items ordered are in stock and have been allocated to the customer order Order Received receipt Order Cancelled The order has been dispatched and the customer has confirmed The customer has cancelled the order
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Of course, several other business processes are involved in the transitions between these four states, but the important difference is that the actual logic of those business processes does not necessarily need to be well defined For example, when the customer places an order, if the ordered item is out of stock, most likely a business process would be in place to order it from a supplier However, the details of that process don t matter to our workflow, because we re simply waiting for the state of the order to be updated to Order Fulfilled after the ordered item becomes available As you can see, not all processes are predictable, and sometimes modeling every eventuality simply muddies the waters and creates a rigidity that defeats the objective of workflow State machine workflows allow you to focus on the goal of declaratively defining business processes while still maintaining operational fidelity
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Let s move on to consider how workflows are defined and the nuts and bolts of performing useful functions As you ll see in our demonstration scenario, SharePoint allows you to create workflows in a number of ways The end result is the same: an eXtensible Application Markup Language (XAML) file containing an XML representation of the steps to be performed and the rules governing their execution Although the file format used by WF is XAML, workflow files use the extension xoml, allowing design time tools to differentiate between other uses of XAML syntax such as Windows Presentation Framework artifacts Workflow XAML defines two key elements: workflow rules and workflow activities
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Let s consider an example of a simple workflow that might make use of workflow rules: An employee completes a purchase requisition form, starting a sequential workflow The workflow rules determine that if the amount specified is less than $5000, the requisition can be approved by any manager within the organization However, if the amount is greater than $5000, the requisition must be approved by the purchasing manager Since the amount is a significant factor in determining what should be done, it s important that it can be changed as part of the workflow definition To make this possible, workflows can contain rules and define variables for use by these rules We ll see a practical example of this in our demonstration scenario a bit later in the chapter
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When it comes down to performing actual work, workflows use a series of activities Each activity effectively defines a method call, and within the method is code that performs a particular function So, for example, if a requisition is sent to the purchasing manager for approval, a workflow activity creates an e-mail message containing the details of the requisition and then sends it to the manager for approval When the manager clicks the approval button in the e-mail, the workflow activity completes processing and returns the results to the workflow runtime The results of workflow activities can be assigned to variables and can therefore be used by workflow rules Out of the box, SharePoint 2010 includes many workflow activities Confusingly, within SharePoint, workflow activities are sometimes known as actions, which include the following: CreateItemActivity CreateTask Used to create an item in a SharePoint list
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