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About Entities
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In MDS, all data that is managed by the system is stored in entities Entities can be loosely thought of as tables in SQL The data within entities are called members MDS s entities can also support explicit hierarchies Once explicit hierarchies have been enabled for an entity, an entity becomes far more than a single table The entity can then support parent and collection members, as well as hierarchy and collection relationships Hierarchies and collections are discussed in detail in 6
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Within the Product model, the Product entity has already been created We now need to create all of the supporting entities that will be used as options for attributes of members in the Product entity While most of these entities will be used to populate a single domain-based attribute only, some entities can be used to populate multiple entities within the model Entities such as Neck Style, Color, and Size can only be used for a single purpose, but multiple entities can use attributes with constraints such as Yes and No First we will create the Yes No Picklist entity; then we will create all other entities needed in the Product model
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Procedure: How to Create an Entity
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To create the Yes No Picklist entity, complete the following steps:
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On the Master Data Manager home page, click System Administration On the menu bar, choose Manage | Entities On the Entity Maintenance page, click Add entity
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On the Add Entity page, in the Entity name box, type Yes No Picklist In the Enable explicit hierarchies and collections list, select No Again, you can enable this later if you need to
Click Save
Note
Sometimes when you save an entity, you have to wait a long time for the page to refresh You know the entity has been created when the Add Entity page closes and you re returned to the Entity Maintenance page
Microsoft SQL Server 2008 R2 Master Data Services
The Yes No Picklist entity is now displayed on the Entity Maintenance page
Note
To continue following along with the examples in this chapter, create the following entities: Type, Fabric, Neck Style, Gender, Color, and Size These entities will contain lists of values that will be used to describe products, as you will soon learn When you are done, your Entity Maintenance page should look like Figure 4-4 Your entities are automatically alphabetized here
Viewing the Results in Explorer
Now let s look at the entities in Explorer Go back to the home page by clicking the logo in the top left or by clicking the Home link
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Select the Product model, VERSION_1, and click Explorer Now on the menu bar when you choose Entities, you see a list of available entities, as shown in the adjacent illustration
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Figure 4-4
Completed Entity Maintenance page
Microsoft SQL Server 2008 R2 Master Data Services
If you select an entity to view it in more detail, you can see that there is no master data in the entity yet If there were, a grid would be displayed
After you add master data, a grid is displayed here
Let s stop creating the model for a moment and talk about the members that will populate the grid
About Members
Members are the individual records stored in Master Data Services Members are uniquely identified by the required Code attribute There are two types of members in MDS: leaf members and consolidated members Leaf members are the most granular level of records in an entity and usually represent physical objects within your business For example, in a Product entity, a leaf member might be Men s Shirt #602 A leaf member in an Employee entity might be John Smith A leaf member in a Warehouse entity might be Warehouse-98101 One notable exception to this rule of thumb applies to any entities managed within the Finance domain When managing entities associated with Finance, leaf members typically represent those low-level identifiers that transactions can be coded to If transactions are coded with a store, account, employee, and product, you can be assured that the available values for each of these attributes should be stored as leaf member records in the associated entities Consolidated members are used only in explicit hierarchies, and will be discussed in more detail in 6
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