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TABLE 7-7 Group Name Examples
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FIGURE 7-20 The group creation process owchart
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One of the aspects of group management that is crucial to your strategy is the assignation of group managers Group managers are individuals that are located within your directory Thus, when you identify a group manager, you locate a user account in your directory and assign the manager s role to this user When the manager changes, you must modify the ownership of each group ADDS provides an automated way to do this While people work with the user on the basis of the account name, ADDS does not It identifies all objects through special numbers: the Security Identifier (SID) or the Globally Unique Identifier (GUID) Security principals (user accounts) are identified through their SID If, when a manager changes, you deactivate the former manager s account and create a new account, you will have to reassign all of the former account s permissions and user rights If, on the other hand, you treat user accounts as user roles within your organization instead of as individuals, you can take advantage of ADDS features to facilitate your work To do so, you need to deactivate and rename accounts instead of re-creating them For example, Ruth Becker, group manager for the PR global security group, leaves the company Since you know that your organization will not operate without someone in Ruth s role, you do not delete her account; you only deactivate it A few days later, John Purdy is hired to replace Ruth Now you can reactivate Ruth s old account, rename it to John Purdy, reset the password, and force a password change at next logon John automatically has all of Ruth s rights and permissions, or rather, all the rights and permissions that come with his new role within the organization This even applies if a person only changes positions within the organization Once again, since people work with names and ADDS works with SIDs, using a new account or a renamed account is completely transparent to them On the other hand, the advantages of renaming the account are great for the system administrator because you only have to perform a few tasks and you re done In some cases, security officers will be against this practice because they fear they will not be able to track user activity within the network They are right in a way Since ADDS tracks users through their SIDs, the SID is the only value that is guaranteed when you view audit
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PART IV
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Part IV:
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reports When you change a user s name, you are continually reusing the same SID If you do not maintain strict records that help you track when the user name for a SID was modified, you will not be able to know who owned that SID before the current user Worse, you won t know when the current user became owner of the SID This could cause problems for the user, especially if the former owner performed some less-than-honest actions before leaving Once again, strict record keeping is an important part of any user and group management strategy In addition, you will need to perform a group manager identification process before you can proceed with the creation of any groups within your VSO parallel network
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Best Practice: Manage Global Groups
Global groups are the groups that are used to contain users In most networks, the global groups you create will fall into four specific categories: IT roles This type of role identifies a person s IT role within the organization IT roles include a variety of different activities Examples of these group types include the following: Generic User Information Worker Management and Management Support Professionals End-User Developer Web/Intranet Editor System Developer Systems or Security Administrator Systems and User Support And so on These IT roles allow you to create horizontal user groupings that span your organization and allow you to manage people who perform similar tasks, no matter where they are located, both within the organization and within your ADDS structure These roles are related to the computer vocation roles identified earlier in the PC management strategy Try to limit these roles to less than 20 For example, one organization that has more than 4000 users only has nine IT roles defined within its network Line-of-business groups In most cases, you will also need to be able to manage users vertically For example, if the Finance department wants to contact all of its members, a Finance global group will be required Many of these groupings will have been created with the organization unit structure in your domain, but you cannot use an OU to send e-mail messages; you can only do so with a group In addition, many departments will have personnel distributed in a vast number of OUs, especially if your organization includes regional offices and you need to delegate regional management activities Try to keep these groupings to a minimum as well In many organizations, the Department minus 1 rule is all that is required This means you follow the hierarchical structure of the company to one
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