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Establish a Shared Printer Policy
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Now that you have a basic understanding of the printing support features in Windows Server, you can begin to establish your shared printer policy This policy should be fully documented and distributed to all technicians It should include: Printer selection criteria (based on Designed for Windows certified printers) Minimum criteria for the addition of a shared printer Default printer setting standards Version 3 digitally signed drivers for all printers A standard printer naming convention A standard printer location naming convention in Printer Location Tracking format Standard description formats Printer Location Tracking activation Documented printer sharing procedures and processes Printer server construction principles This list is not exclusive Include in your printer policy anything you deem necessary Keep in mind the following elements: Printing has a lower priority than file sharing, especially with the use of version 3 (user-mode) drivers So if you have a region that requires high printing throughput, do not create combined file and print servers Instead, create dedicated print and dedicated file servers When you have more than one print server, create redundancy in your shared printer setups That is, use the same approach for the design of print servers as you use for Dynamic Host Configuration Protocol (DHCP) servers Create all of the printers on each server, then share only a portion (for example, half) of the printers on one server and the other portion on the other server If one of your print servers goes down, you can quickly share and reactivate the lost printers on the other server Each server acts as a standby server for the other Most everything can be done with the Unidriver today Acquire PostScript in your printers only if you absolutely require it (for example, if you have non-Windows clients or high-end graphical users) Instead, select additional features, such as duplex or stapling, to create multifunctional devices
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PART IV
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Part IV:
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Keep in mind that long jobs take a long time to spool when determining your default print setting standards By default, WS08 printers begin printing as soon as the job begins spooling But if you are spooling a 200-page document, other users would most likely have the time to print numerous 10-page documents before the job is done If you set printing properties to spool and then print, small jobs will often clear much faster than long jobs To speed up printing on a shared print and file server, move the spooling directory to a dedicated disk This is done through Print Server Properties in the Printers Control Panel Use the Advanced tab to redirect spooling to another disk (see Figure 8-10) This should be a folder you create on disk E: Finally, use automatic detection when printing directly to network-enabled printers This will automatically identify if the printer is shared on a Transmission Control Protocol/Internet Protocol (TCP/IP) printer port or as a Web services device Both can indicate status errors, such as paper jams, low toner, and non-responding documents, as well as automatically configure clients connecting to them These are not the only considerations you will need to take into account for your shared printer policy, but they are often elements that are forgotten Remember, printers are really there for users and should be designed in a way that facilitates the printing process for them
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FIGURE 8-10 Moving the print spool location
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8:
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Create the Print Server
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Print servers are normally linked with file servers Since your file servers have already been staged, you only need to add a print server function to these existing servers Before you proceed, though, remember to prepare for the print server preparation process This process includes several activities and is heavily based on your shared printer policy (see Figure 8-11): Identify all printers in your organization Enable the Print Server role on print servers Create your printer ports or set up Web services devices Create the printers and install drivers Identify locations for each printer Set the spooling location for the print servers Set spooling options for each printer Ensure that the ADDS Printing GPOs are set Ensure the printer is published in ADDS Ensure clients can connect to printers Printers should have been identified in the inventory process outlined in 3 Use this inventory to create your print servers now Then activate the Print Server role on your member server Ensure that all printers are physically installed on the network and powered on
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