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The second type of information tracked in Windows Calendar is tasks Tasks are listed under the Tasks heading, as shown in Figure 7-17 Tasks have two states: Open An open task has not yet been completed Completed A completed task has been finished
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Figure 7-17 The Tasks heading lists the tasks on your calendar
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When you create a task, you indicate a priority level to quantify how important it is Windows Calendar also allows you to: Specify a start date Specify a due date for the task s completion Add reminders to let you know that a given task is coming up or that it needs to be completed soon Add notes to the task
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To create a task: 1 Start Windows Calendar 2 Under the Calendars section, select the calendar you want to work with 3 Click the New Task button on the toolbar 4 Click the Details button in the Day, Week, or Month view on the right 5 If you want to add notes to the task, type them in the boxes under the Notes heading 6 In the text box at the top of the details pane, type a title for the task 7 Use the Priority list to indicate the task s priority level 8 Use the Start options to set the task s start date 9 Use the Due Date options to indicate the task s completion date If you want to be reminded prior to the task s start date, use the Reminder options A dialog box like the one shown in Figure 7-18 will appear, reminding you of the event
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Figure 7-18 Windows Calendar will remind you when a task is due
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Tasks on your calendar or calendars to which you ve subscribed are shown under the Tasks heading If the details pane is hidden, double-clicking the task shows them When a task is completed, you can mark it as such by using the check box under the Tasks heading In the details pane, select the Completed check box under Task Information
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Managing Multiple Calendars
There may come a time when you decide you need more than one calendar For example, you might need to break down tasks and appointments based on a project You might also need a calendar to track personal items Windows Calendar allows this, and it is easy to set up NOTE Windows Calendar allows you to have up to 100 calendars at a time
To create a new calendar, click File | New | Calendar Alternately, you can right-click an open area under the Calendars heading and click New | Calendar A new calendar entry is added under the Calendars heading When created, the entry is highlighted so that you can enter a new name for the calendar by typing it in and pressing ENTER There are two main properties you can manage in your overall calendar view: title and color You can edit calendar details by selecting the calendar under the Calendars heading and then displaying the details pane
Publishing Calendars
The key to collaboration with Windows Calendar is the ability to publish your own calendar The task sounds more headache-ridden than it really is In fact, publishing and subscribing to calendars is quite simple NOTE Windows Calendar uses Web Distributed Authoring and Versioning (WebDAV) to upload, download, view, and edit Users need appropriate permissions to access the Web server to perform these tasks Both Internet Information Services (IIS) 6 and 7 support WebDav Any calendars you ve created can be published to a folder on a Web server so that they can be easily accessed To share a folder: 1 Open Windows Calendar 2 Click the calendar you want to work with under the Calendars heading 3 If the details pane is hidden, press CTRL+D to display it 4 Under the Sharing Information heading, select Click Here To Publish 5 Use the Publish Calendar dialog box to publish the calendar and associated information to a designated folder on a Web server, as shown in Figure 7-19 6 Click Publish
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