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Figure 233
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Backing up your data and other important information enables you to restore easily in case of a system crash or malicious data destruction, but to ensure proper security, you need to store your backups somewhere other than your office Off-site storage means that you take the tape or portable hard drive that contains your backup and lock it in a briefcase Take it home and put it in your home safe, if you have one This way, if the building burns down or some major flood renders your office inaccessible, your company can be up and running very quickly from a secondary location
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The CompTIA A+ certification exams most likely won t ask you about off-site storage, but in today s world, anything less would be illogical
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Migrating and Retiring
Seasons change and so does the state of the art in computing At a certain point in a computer s life, you ll need to retire an old system This means you must migrate the data and users to a new system or at least a new hard drive a process called migration and then safely dispose of the old system 15, Maintaining and Troubleshooting Windows, went through the details of the Documents and Settings Transfer Wizard, so I won t bore you by repeating that here When talking about migration or retirement in terms of security, you need to answer one question: what do you do with the old system or drive All but the most vanilla new installations have sensitive data on them, even if it s simply e-mail messages or notes-to-self that would cause embarrassment if discovered Most PCs, especially in a work environment, contain a lot of sensitive data You can t just format C: and hand over the drive Follow three principles when migrating or retiring a computer First, migrate your users and data information in a secure environment Until you get passwords properly in place and test the security of the new system, you can t consider that system secure Second, remove data remnants from hard drives that you store or give to charity Third, recycle the older equipment; don t throw it in the trash PC recyclers go through a process of deconstructing
23: Computer Security
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Migrate your users and data information in a secure environment Until you get passwords properly in place and test the security of the new system, you can t consider that system secure Don t set a copy to run while you go out to lunch, but rather be there to supervise and remove any remnant data that might still reside on any mass storage devices, especially hard drives You might think that, as easy as it seems to be to lose data, that you could readily get rid of data if you tried That s not the case, however, with magnetic media such as hard drives and flash memory It s very difficult to clean a drive completely Repeated formatting won t do the trick Partitioning and formatting won t work Data doesn t necessarily get written over in the same place every time, which means that a solid wipe of a hard drive by writing zeroes to all the clusters still potentially leaves a lot of sensitive and recoverable data, typically called remnants , on the drive Although you can t make data 100 percent unrecoverable short of physically shredding or pulverizing a drive, you can do well enough for donation purposes by using one of the better drive-wiping utilities, such as Webroot s Window Washer (Figure 235) Window Washer gives you the ability to erase your Web browsing history, your recent activity in Windows (such as what programs you ran), and even your e-mail messages permanently As an added bonus, you can create a bootable disk that enables you to wipe a drive completely
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