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Perfect Phrases for Writing Job Descriptions
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By writing your answers out you can begin to observe details and objectives that you may not have observed before this exercise and that now can be used as a guide to define the responsibilities of the job
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Identifying key factors will determine the focus of the skills you are seeking in a candidate and will define the questions you will ask in the interview The key factors of the job are the primary or essential responsibilities and duties of the job In other words, they define the main role or purpose of the position Identifying skills needed under each area of responsibility you will begin to see a pattern of skills that will be necessary to get the job done By narrowing the list down to six to eight key factors you will identify the skill areasThese factors are usually measurable objectives of the job and are typically written as incomplete sentences that are a series of tasks; for example:
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Manages customer service clientele Maintains the Account Database by providing updates on a weekly basis Reviews insurance benefits and patient requirements as applicable
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Typically, each factor will either start with a verb or contain a verb as an indicator of an action required To define the factors, begin to write out a list of what the main duties, areas of responsibilities, or tasks will be 12
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Examples
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Leads the development and elevation of direct leaders and staff through proactive coaching, mentoring, professional development, and feedback Oversees operations, facility, grant-funded programs, grant reporting, and staff of 17 Provides balanced execution of operations and business leadership in defining strategies that contribute to supporting strategic planning Manages inventory plans from investment through allocation execution, including ongoing assessments and updates, for multiple departments Recruits and supervises interns and volunteers to conduct surveys and interview patients Trains and motivates the sales team and promotes team culture and values Analyzes and prepares forecasts to project long-term and immediate workforce demands Creates forms and procedures for work packets to increase efficiency Directs and manages a team of bank tellers; training and scheduling work schedules Creates and implements effective in-house procedures Conducts audits of financial dealings within the corporation Manages confidential correspondence, scheduling, and meetings for key executive 13
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Perfect Phrases for Writing Job Descriptions
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Plans and directs all office management for the CEO as well as other key executives Handles a wide variety of writing tasks, from routine to creative features Plays key role in all phases of planning, preparation, and execution of Achievement Awards Solidifies and strengthens relations with the public through positive initiatives Verifies compliance to release specifications on all products prior to shipment
Example
Marketing Manager
Market managers are responsible for the gross profit in assigned markets, and will own inventory, cost, pricing, and merchandising decisions for that market
Responsibilities
1 Develops and maintains supplier relationships at the property and chain level through daily contact Skills Required Communication Skills Interpersonal Sensitivity Create Motivating Environment, Informing 2 Analyzes contracts and executes pricing Skills Required Business Savvy, Analytical Skills/Ability to Work with Numbers, Decision-Making, Strategic, Big Picture Perspective, Negotiation
The Job Analysis
3 Implements extranet rate and inventory revisions, ensures suppliers understand extranet, and increases supplier usage of extranet Skills Required Flexibility, Informing, Customer Focus, Motivate, Accountable 4 Conducts weekly competitive analysis for key markets, reports findings, and makes adjustments Skills Required Analytical Thinking, Big Picture Thinking, Development Orientation, Adaptable 5 Monitors, evaluates, and reports on individual accounts and markets progress toward achieving weekly, monthly, annual targets Skills Required Ability to Hold People Accountable, Analytical, Decision Maker, Goal-Oriented, Big Picture Perspective 6 Understand key market hard/soft periods, know destinations and trends, create and maintain event calendars for key market locations, and plan courses of action required to meet supply, demand, and necessary sales Skills Required Business Savvy, Visionary, Trend Knowledge, Organized, Planner, Implement Action 7 Execute annual contract negotiations Skills Required Leadership, Strategic, Communication, Deal Maker, Closer, Negotiation Skills
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