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We create a logical hierarchy of folders to hold our songs, word processing documents, family photos, and other user files The operating system stores and retrieves files based on their path, the hierarchy of folders that leads to their location on disk storage If you stay within the GUI and Windows Explorer, you probably won t have to deal with the written paths of files But if you do, the path for the highlighted image in Figure 6-4 (River friends 1jpg), for example, is as follows:
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C:\Documents and Settings\Larry\My Documents\ My Pictures\Family Photo Album\2003\April\Troy and friends on Buffalo River
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This Windows path is shown in the Address bar in Figure 6-4 The folders within My Documents are portrayed within Explorer as if My Documents were the root folder Actually, it s not As you can see from the preceding path, it is three levels down from the root folder, C: A Beethovens 5thmp3 file that is in the Classical subfolder to My Music within the My Documents folder would have the following path within the Explorer workspace:
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My Documents\My Music\Classical\Beethovens 5thmp3
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However, the actual path recognized by the operating system and shown in the Address bar would be this:
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C:\Documents and Settings\Larry\My Documents\My Music\Classical\Beethovens 5thmp3
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For the most part, Windows users rely on the graphical hierarchy in Windows Explorer to deal with files However, on occasion, you may be asked to confirm or create a path presented in text format Just remember, the folders in a path are separated by a backslash (\), not a forward slash (/)
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CHAPTER 6 Working with Files
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Path for River friends 1jpg, the highlighted file
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Folders pane showing hierarchy of folders
Right-click to view the file options menu
Figure 6-4
The path and file options
Right-click any folder to display a menu of file management options The menu in Figure 6-4 includes Preview, Print, Open With (select a program to use), Send To (a disk or e-mail recipient), Cut (to Clipboard), Copy, Create Shortcut, Delete, Rename, and Properties
Folder Options
By now you re probably thinking that you ve seen all the options for Windows Explorer wrong To see more, select Tools | Folder Options The Folder Options dialog box has about 20 more ways to further customize Windows Explorer Generally, the Windows defaults work well for most people, but I like to display file extensions with the filename, so I uncheck Hide Extensions for Known File Types in the View tab The File Types tab lists all of the extensions on the PC and
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their program association If you click a JPG file and it opens up in Microsoft PhotoDraw and you would prefer that it open in Windows Picture and Fax Viewer, then this is where you change that association
Common File Management Activities
The most frequently completed file management activities are open, save/save as, copy, cut, rename, paste, delete, restore, zip, unzip, search, and undo Let s look at each of them
Open
To open a file in Explorer, find the file by navigating through its path in the Folders pane, then double-click the filename to open the file The file opens in its associated application program or, if it s a program file, opens and runs As an alternative, you can right-click the file and choose Open With in the options menu If you open a file within any application, such as Paint, you select File | Open to display the Open dialog box (see Figure 6-5) Entering CTRL+O, the shortcut key, does the same thing Use the shortcut icons in the panel to the left or the drop-down box at top to navigate to the desired folder Select a file, then click the Open button or double-click the file to open it into an application program s workspace
Figure 6-5
Open dialog box for applications
CHAPTER 6 Working with Files
Save/Save As
Choose the Save or Save As option in an application s File menu to create and save files to a folder In either case, you give the file a name and save it to a folder on a particular disk Choose Save As if you wish to store the current document, which has already been saved, as a new file with a new filename and, possibly, to a different folder and/or disk The Save dialog box looks like the Open dialog box in Figure 6-5 except that the button reads Save rather than Open
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