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Communications control A monitoring and controlling process to manage program communication among the program stakeholders Cost control A monitoring and controlling process to monitor, control, approve, decline, and respond to changes to the program costs Effort-driven activities The more effort that is applied, the less time the activity may take to complete Integrated change control A process to approve and decline program changes by examining all of the areas the change may affect in the program These areas include scope, time, cost, quality, human resources, communications, risk, and procurement Issue A topic that needs direction and determination to reach a resolution Issue resolution can go in several different directions, and usually there s some turmoil and opposing views on each side of the proposed outcome of the issue Issue management and control A monitoring and controlling process to facilitate the documentation, management, and resolution of program issues Issue owner The person that is responsible for reaching a decision on an issue Parkinson s Law A law that states that work will expand to fill the amount of time allotted to it Perform quality control A monitoring and controlling process to manage the program quality; it is an inspection-driven process to keep mistakes from reaching the program customers Performance reporting A monitoring and controlling process that works in tandem with the communications control process to report on the health of the program in all areas
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Program change requests Documented requests to change the program scope Program contract administration A monitoring and controlling process to ensure that the buyers and sellers are both following the terms of the program contracts Program resource A human resource, or else equipment, materials, or facilities that contribute to the program work Resource control A monitoring and controlling process to control the utilization of all program resources, including human resources, materials, facilities, and equipment Resource management plan Defines what resources, such as equipment, plants, test beds, data centers, materials, tools, real estate leases, and other non-human resources will be needed, when they ll be needed, and what their costs are Risk monitoring and control A monitoring and controlling process to ensure that new risks are being identified, existing risks are being monitored, and the planned responses for risk events are monitored for their effectiveness Schedule control A monitoring and controlling process to manage and react to changes in the program schedule Scope control A monitoring and controlling process to control, approve, and decline changes to the program scope Staffing management plan Defines when human resources will be brought onto and released from the program, how the resources will be managed and utilized, and their associated costs The Law of Diminishing Returns As more investment is made, the overall return from that investment diminishes You cannot exponentially add labor to reduce the duration of a task and maintain the yield (profit) the task represents
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1 Marcy, the program manager of the BHF Program, has just received notice that a change to the program scope will need to be included in her program Marcy needs to evaluate the change to see how the change may affect all of the knowledge areas within the program Which monitoring and controlling process can help Marcy evaluate the change A Integrated change control B Risk monitoring and controlling C Contract change control D Program contract administration 2 A change has recently been approved for Mike s program Mike has updated the program scope to reflect the change, but what must be updated next A Integrated change control
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8: Monitoring and Controlling the Program
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B Earned value management C Program contract D Program work breakdown structure 3 Your program management team has encouraged training on a new material your program will be using They want to offer the training to reduce the possibilities of mistakes in the program when using the new material The training is an example of what A Defect repair B Defect validation C Preventive actions D Risk identification 4 All of the following are examples of resources except for which one A Leased equipment B Materials C People D Schedule 5 Jason is the project manager for a project in the JII Program He has encouraged his team to add extra features in the software his project is creating for the program When a project is creating things outside of the program scope that consume the assigned budget, this is known by what term A Value-added change B Integrated change control C Scope management D Gold plating 6 Why are telephones sometimes considered a poor method of communicating A Because telephone calls can be disconnected B Because technology may not always mesh among telephone providers C Because telephone calls do not allow for ad hoc conversations D Because telephone calls do not allow for non-verbal communications 7 All of the following approaches are ideal methods for resolving issues within a program except for which one A Assigning an issue owner B Modifying the program scope C Changing the program requirements D Adding to the program budget
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