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that are included with the risk monitoring and controlling process, so these choices are incorrect 19 Which one of the following is an output of the communications control process A Communications management plan B Performance reports C Stakeholder analysis charts D Approved change requests A There is only one output of the communications control process, and that is the communications management plan Choices B, C, and D are all inputs to the process, so these choices are incorrect for this question 20 A vendor has submitted an invoice for the work they have completed in your program You have reviewed the work results and found them to be accurate What should you do next in regard to the vendor s invoice A Consult the program contract process to determine the next steps B Approve the payment request C Complete a performance report of the vendor D Close the vendor s contract as they have completed the program work B If the work has been completed and approved, you should approve the payment request A is incorrect, as this is what the program contract process calls for C is incorrect, as this may come after the payment unless your contract specifically has this stipulation as a requirement for payment D is also incorrect, because vendors may have intermittent payments without completing all of their contracted work Consider a contract that may last for several years
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CHAPTER
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Closing the Program
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In this chapter, you will Examine the program deliverable Complete the lessons learned documentation Administer performance reviews Close the program Close program components Celebrate because the program is done
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The two happiest days in a program manager s life are the day the program starts and the day the program ends The clouds roll back, the sun shines on your face, there s a rainbow off in the distance, and a roaming choir breaks out with Beethoven s Ode to Joy It s a brilliant, happy day Okay, that may be a slight exaggeration, but gosh, closing that program feels pretty darn good Before you pop the cork on the champagne bottle or cut any ribbons, there are some final activities that you, the program manager, must do The closing process group is the formal process of moving the program deliverables and benefits into operations and getting the program stakeholder to officially sign off on the program and accept all that you ve created Once the deliverables have been passed off, the program and all of its parts are closed, terminated, and finished The closing of the program is proof that the deliverables have been accepted, or in some unpleasant scenarios, it provides evidence of the work the program did up until the program was prematurely terminated Programs can be closed for poor performance on cost, schedule, quality, and a number of other reasons Once the program is closing, for better or for worse, the documentation of the program is archived as part of your organizational process assets This documentation is more than just your lessons learned; it includes contracts, legal filings for intellectual property that s been created, and details on preventive maintenance and support of the program s deliverables Just as you re thrilled the program is done, so are your program team members and the constituent project team members When the program is closed down, the human resources are released from the program Sometimes the release of resources is a sensitive issue, as the resources may also be let go from the organization if there isn t a position or work for them to do post-program Just as human resources are released from the program, so too are resources such as facilities, equipment, and materials
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