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As promised, this section covers all of the information you must know going into the exam It s highly recommended that you create a method to recall this information Here goes PART IV
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The 170 exam questions are chunked into the following domains and percentages of the PgMP exam:
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Approximate Number of Questions
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Defining the program Initiating the program Planning the program Executing the program Controlling the program Closing the program
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11 3 11 7 11 3
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14% 12% 20% 25% 21% 8%
24 20 34 42 36 14
This information is right from PMI In the preceding table take a look at initiating and closing the program These process groups have the smallest number of processes but loads of exam questions linked to them So ideally, you d be better off knowing these six processes incredibly well, as they equate to 34 questions on your exam Next, the Executing process group has only seven processes, but you ll have 42 questions related to executing the program plans See the logic While it s tempting to spend the bulk of your study time on planning and controlling, there are more things to know and less questions per process Work smart, not hard See Table C-1 for a recap of all the program management processes
PgMP Program Management Professional All-in-One Exam Guide
Knowledge Areas Process Groups Initiating (3) Program Integration Management Initiating the program Authorizing projects Planning (11) Developing the program management plan Executing (7) Directing and managing program execution Monitoring and Controlling (11) Integrated change control Resource control Monitoring and controlling program work Issue management and control Scope control Schedule Control Controlling costs Quality assurance Acquiring the team Developing the team Distributing information Communications control Performance reporting Risk monitoring and control Requesting seller responses Selecting sellers Program contract administration Contract closure Quality control Closing (3) Closing the program Component closure
Program Scope Management Program Time Management Program Cost Management Program Quality Management Program Human Resources Management Program Communications Management Program Risk Management Program Procurement Management Initiating the team
Scope definition PWBS creation Developing the schedule Cost estimating and budgeting Quality planning HR planning
Communication planning
Risk management planning and analysis Planning program purchases and acquisitions Planning contracting
Table C-1
Program Management Processes
Quick PgMP Facts
This section has some quick facts you should know at a glance Hold on, this moves pretty fast
Appendix C: PgMP Exam Passing Advice
Organizational Structures
Organizational structures are relevant to the program manager s authority A program manager has authority from weakest to highest in the following order: Functional Weak matrix Balanced matrix Strong matrix Projectized
Program Time Facts
Time can be a project constraint Effective time management is the scheduling and sequencing of activities in the best order to ensure that the project completes successfully and in a reasonable amount of time These are some key terms for time management: Lag Lead Waiting between activities Activities come closer together and even overlap PART IV
Free float The amount of time an activity can be delayed without delaying the next scheduled activity s start date Total float The amount of time an activity can be delayed without delaying the project s finish date Float Sometimes called slack a perfectly acceptable synonym Duration May be abbreviated as du For example, du = 8d means the duration is 8 days There are three types of dependencies between activities: Mandatory This hard logic requires a specific sequence between activities This soft logic prefers a sequence between activities
Discretionary
External Due to conditions outside of the project, such as those created by vendors, the sequence must happen in a given order
Program Cost Facts
There are several methods of providing estimates: Bottom-up Costs start at zero and each component in the PWBS is estimated for costs, and then the grand total is calculated This is the longest method to complete, but it provides the most accurate estimate
PgMP Program Management Professional All-in-One Exam Guide
Analogous Costs are based on a similar program This is a form of expert judgment, but it is also a top-down estimating approach, so it less accurate than a bottom-up estimate Parametric Modeling Price is based on cost per unit; examples include cost per metric ton, cost per yard, and cost per hour There are four types of costs attributed to a program: Variable costs The costs are dependent on other variables For example, the cost of a food-catered event depends on how many people register to attend the event Fixed costs The cost remains constant throughout the project For example, a rented piece of equipment has the same fee each month even if it is used more in some months than others Direct costs The cost is directly attributed to an individual project and cannot be shared with other projects For example, airfare to attend project meetings, hotel expenses, and leased equipment that is used only on the current project Indirect costs These are the costs of doing business; examples include rent, phone, and utilities
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