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responsibility assignment matrix A generic matrix that lists the individuals that will be working on the program and all of the responsibilities that have to be undertaken risk An uncertain event or condition that may have a positive or negative effect on the program risk monitoring and control A monitoring and controlling process to ensure that new risks are being identified, existing risks are being monitored, and the planned responses for risk events are monitored for their effectiveness risk owner The program team member closest to the risk event with the authority to respond to the risk event as planned risk register The collection and documentation for risks within the program, the risk characteristics, status, probability, and impact, along with potential risk responses risk response plan Addresses the responses to the identified risk events The risk response plan defines how the risk owner should react if the risk event passes the risk threshold and the event comes into play role and responsibility chart A matrix to demonstrate which role is responsible for what rough order of magnitude This project cost estimate approach is very broad and unreliable It s usually created with the preliminary project scope statement and has a range of variance of 25% to +75% for the project completion schedule control A monitoring and controlling process to manage and react to changes of the program schedule schedule management plan Defines, well, the schedule It also defines how changes to the schedule may be allowed, fleshed into the program, and then executed scope control A monitoring and controlling process to control, approve, and decline changes to the program scope scope creep Small undocumented changes added to the project scope; this is also known as project poison scope management plan Defines the program scope and how the program scope will be controlled The plan defines the program management scope change control system and the process program change requests must follow to be incorporated into the program plan
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PART IV
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sender The person or entity sending the communication share A positive risk response for two or more entities to realize the benefits of a risk they couldn t seize individually staffing management plan Defines the needed resources for the program and how the program will obtain those resources This program plan also defines how the staff may be brought into and released from the program staffing pool description Depicts the talent, competencies, interest, availability, and cost of the resources that may be able to participate on the program management team stakeholder analysis chart This chart can capture each stakeholder and their position and influence on decisions and outcomes of the project stakeholder management A stakeholder is any person, group, or entity that may be affected positively or negatively by the outcome of the program Technically this may include passive stakeholders that are interested in your program but aren t directly affected by its outcome Stakeholder management is the balance of stakeholder identification, communication, leadership, trade-offs, competing objectives, and prioritization of needs and demands stakeholder management plan A plan the defines how the program manager will manage the program stakeholders through communications, involvement, marketing of the program, and strategies to address perceived stakeholder threats and concerns regarding the program statement of work (SOW) Defines all of the details of the program and is sent to the prospective vendors from the client The SOW allows the vendors to understand the request of the client and to create a quote, bid, or proposal based on the SOW team development Developing the program team so that their competency levels are in alignment with the responsibilities they have been tasked with in the program
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The Standard for Program Management A PMI publication that defines the generally accepted practices of project management
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Time and Materials A contract that defines how the vendor will bill the client for the time spent on the program and for the materials; must have a not-to-exceed clause transference This risk response is usually based on a contractual relationship with a vendor
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