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PgMP Program Management Professional All-in-One Exam Guide
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Competitors You do have competition, don t you If your program is a biggie, your competition is likely to keep an eye on your successes and failures Interested parties Not parties like my neighbor George has every weekend, but parties like groups of concerned citizens, consumer groups, and environmental activists A big chunk of stakeholder management is to identify these people and determine what their interests, concerns, and perceived threats may be Document your findings in the stakeholder management plan and communicate accordingly
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Enforcing Program Governance
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Program governance is the adherence to the rules, procedures, and infrastructure of the program Program governance is often enforced by a program steering committee or governance board The governance board and steering committees review the program s progress, the management of the program s benefits, and the adherence to the infrastructure all program participants agreed to abide by In addition to the governance board, the program manager will participate in phase gate reviews at milestones or at the end of a program phase To be clear, a milestone is a timeless event in the program that signals the program has made progress Figure 3-4 is an example of a program that has phase gate reviews scheduled at major milestones and at the completion of program phases I know you re dying to know what exactly happens in a phase gate review I ll tell you The phase gate reviews are an examination of several program characteristics: The program s continued alignment with the strategy of the performing organization The program s return on investment (ROI) to date; it s possible there is no ROI, as the program may not realize a profit until the program is completed
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Figure 3-4 Phase gate reviews can happen at milestones and phase completions
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3: Introducing the Program Life Cycle
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Many programs, such as those in IT, have tiered benefits where an ROI can be realized and cash flow forecasting comes into play The program manager and the governance board examine the response, control, and assessment of threats, issues, and risks The realized and expected benefits are confirmed to still be in alignment with the performing organization s strategic vision The level of risk exposure is measured and considered to still be acceptable, or not acceptable, to the performing organization Risk identification and analysis is an iterative process within program management and project management New risks may be identified, and the probability and impact of an identified risk may change in accordance with conditions within the projects and program Finally, the phase gate reviews ensure that good practices are being followed by the program manager and the program management team Play by the rules The whole point of a phase gate review is to confirm that the program manager has met the necessarily criteria to move the program into the next phase of the program In a sense, phase gate reviews provide a green light to the program manager and ultimately provide a go or no-go decision process I m certain all your programs are greenlighted and always get the go signal PART I
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Exploring the Program Management Life Cycle
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At the start of this chapter, I defined the program management life cycle as the collection of phases that make up the program A phase, in program management, defines the activities and events that are expected to happen within that time period of the program The actual work in a program phase can differ from program to program, no doubt about that, but the phases I m describing in this section, and that you ll need to know for your PgMP certification, are the generally accepted phases that all programs move through There are five phases in a program s management life cycle: Completing the Pre-Program Set Up Phase Completing the Program Set Up Phase Establishing Program Management and Technical Infrastructure Delivering the Program Benefits Closing the Program
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