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8: Project Quality Management
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to change their mind regarding the look and feel of the website They may end up wanting something totally different at the end of the project As you work the project, you and the team will gather more details from the customer and reach a higher degree of understanding as to what they want the website (the product of the project) to look like This should be accomplished through close communications and documented acceptance criteria Once you have an approved acceptance criteria based on what the customer wants, the team can begin to develop or prototype the website This prototype will give the customer an opportunity to test the site to see how it responds and where the links take them The closer you get to the end of the project, the more the product should align with the customer s needs and expectations As a project manager, the ideal solution is always to get a clear understanding of what the customer wants as early in the life cycle as possible This is easier said than done, especially when the customer is not completely sure what they want or what they expect at the end of the project I am sure you have experienced an unclear scope definition on one or more of your projects The situation usually goes something like this: Your boss or the customer simply says, Build a new website so shoppers can buy our products online quicker and easier Or maybe they say, We have had too many problems on our database servers lately Put a team together to fix the problems Occasionally you get more precise project direction, such as We need to reach a 15-percent increase in systems availability of our database servers or To reach our revenue goals we need to increase ticket sales by 10 percent As clear as the expected results may be, the actual detailed requirements are usually as clear as mud The reason is that when it comes down to the actual requirements, in most cases the customer doesn t know how to articulate their needs and expectations That is why they are paying you as the project manager to just fix it At the end of the project, the only way you will meet the expected results is if the requirements are clear, verified, documented, and most importantly approved And, of course, that is just the starting point (the price of admission, so to speak) The next important step is to get a qualified team together and keep them focused on the approved scope All of these steps are essential to achieve project quality
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How to Achieve Customer Satisfaction
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The only way to achieve customer satisfaction is to interview the customer and gain an understanding of their needs and expectations When you think you are crystal clear on what the customer wants, document it Take the documented requirements back to the
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customer for verification Customer verification can be conducted by simply asking them, Is this what you had in mind Once verified, you now have formal acceptance from the customer on what the project should deliver Once you have formal acceptance (agreement) of the requirements from the customer, you take these requirements to the project team to be evaluated for do-ability That is, can the project deliver what the customer wants according to their specifications If the customer expectations are realistic, the project team is capable of meeting those expectations, and the project is officially accepted (chartered), then the work of managing the project can begin When I say managing the project, this includes managing customer expectations so their requirements (needs and expectations) are met This necessitates a combination of conformance to requirements (so the project produces what it is intended to produce) and fitness for use (the product or service must satisfy the customer s needs) Because quality is in the eyes of the customer, the best thing to do as the project manager to help deliver quality on your project is follow these five steps:
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1 You must have a clear understanding of what the customer wants 2 You must ensure the deliverables of the project are reasonable (doable), documented,
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