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What Is Kaizen
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Kaizen is a Japanese word meaning continuous improvement It comes from the words kai, which means change, or to correct, and zen, which means good Kaizen is used in Lean manufacturing, the Toyota Production System (TPS), Just In Time (JIT) inventory, and other effective manufacturing strategies For Kaizen to work correctly it should involve every employee from upper management to the cleaning crew Everyone is encouraged to come up with improvement ideas (no matter how small) and make suggestions on a continuous basis The ideas are based on making small changes along the way to improve productivity, safety, and efficiency to reduce extra steps and waste in the work place Another quality program you may be aware of (so far not on the PMI exam) is the Five S program found predominantly in manufacturing and other types of businesses such as retail, warehouses, and even hospitals The Five S program, usually part of Kaizen, is designed to a establish a clean Visual Workplace The Five S program focuses on having visual order and standardization The Five S s are
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Sort The first step in making things cleaned and organized Set in Order Shine Sustain Standardize Organize, identify, and arrange everything in a work area Make it easy to maintain simplify and standardize Regular cleaning and maintenance Maintaining what has been accomplished
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The results you can expect are improved profitability, safety, and efficiency
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8: Project Quality Management
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Project Quality Management Processes
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Quality management must be planned into the project from the beginning Quality must be ensured by the team This means quality must be clearly defined and documented in both qualitative and quantitative terms, and it should be reviewed by all the stakeholders to make sure it will satisfy the needs for which it was developed Once this is defined and agreed to by the project team, quality measurements must be implemented according to the approved guidelines And last but not least, the team must continue to monitor quality to ensure the project deliverables meet the planned quality performance requirements Monitoring quality to meet requirements is one thing; however, the PM and entire team should also continually seek ways to improve quality on the project To help accomplish this continuous improvement, the PM and team need to be aware of and exercise quality management processes Quality management, according to PMI, includes the processes and activities to enable the project manager and team to effectively manage the quality of the products (deliverables of the project), and the overall project results using proven project management processes, tools and techniques, and outputs True quality is achieved when the PM and team demonstrate proven results through tracking, reporting, and managing quality over the entire project life cycle Here are the three project quality management processes, according to PMI:
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81: Plan quality (Planning process group) Includes identifying quality requirements and standards for the project, determining the product of the project, and managing the documentation to ensure quality compliance 82: Perform quality assurance (Executing process group) The process of inspecting or auditing quality requirements and the results from quality control measurements to ensure appropriate quality standards and operational definitions are being used 83: Perform quality control (Monitoring and Controlling process group) Involves monitoring and recording results of the execution of quality activities to assess performance and make necessary corrective actions through the change control process
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An easy way to remember the three processes for quality is to think of them as coming in a three-PAC (Planning, Assurance, and Control) When you re preparing for the PMP exam, acronyms like this often make the memorization a little easier
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PMP Certification: A Beginner s Guide
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1 Plan Quality Process
The purpose of the Plan Quality process is to identify requirements and standards for the product of the project and to provide and document how the project will comply with the defined quality requirements As with many of the PM processes, the Plan Quality process should be performed in parallel with other key project planning processes, especially risk and the change control processes Many tools and techniques are useful during the Plan Quality process Here s a summary list of them (many of these will be discussed in further detail later in this chapter):
Cost-benefit analysis Cost of quality (COQ) Control charts Benchmarking Design of experiments (DOE) Statistical sampling Flowcharting Proprietary quality management methods Additional quality planning tools
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