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2 Perform Quality Assurance Process
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The Perform Quality Assurance process is in the Executing process group and uses data created during the Perform Quality Control process It involves auditing the quality requirements and the results from the quality control measurement to ensure all appropriate quality standards are being met A lot of companies and organizations have a quality assurance representative or department as part of their management structure The benefit of this person or department is that they help reduce waste and help ensure that quality measures are accurate and communicated to the project stakeholders
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8: Project Quality Management
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Quality assurance processes should be clearly documented and included in the quality plan as well as the overall project management plan
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Quality control measures, along with quality metrics, the process improvement plan, and performance information, are all things that need to be considered as inputs during the quality assurance process Quality control measures are the results of quality management activities They are used to analyze and evaluate quality standards as established and approved at the project management office (PMO) and at the organizational level
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One of the tools and techniques used in the Perform Quality Assurance process is quality audits Audits typically are structured, independent reviews to determine whether project activities comply with organizational and project policies, processes, and procedures Here are the reasons for quality audits:
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To identify best practices that can be shared across the organization To identify gaps or shortfalls for follow-up action To proactively assist in improving the implementation of approved processes To strive for continual improvement by identifying ways for the team to increase efficiency and performance
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3 Perform Quality Control Process
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The Perform Quality Control process involves monitoring and recording the results of project execution Quality control should be performed early and often throughout the project life cycle This process is often performed by a quality control representative or department within an organization Their goal is to help ensure quality is being performed to the approved tolerances, according to the specifications This team is in place to prevent errors from reaching the customer They perform this function through oversight and sampling, inspections, and other techniques to help ensure quality is controlled The project team is responsible to comply with all quality standards, processes, and procedures Quality control (QC) is accomplished through the implementation of regular testing procedures according to the approved project definitions of quality and more
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specifically the refinement of these procedures by the project/quality control team using the following steps:
Planning structured tests Following approved documented specifications/requirements Conducting formal controlled testing according to standards Acting on the results of the tests (lessons learned) Updating documentation, processes, and procedures Using Quality Circle or similar review/implantation forums Following up to ensure continuous improvement (Plan-Do-Check-Act)
Successful companies and project managers place great emphasis on quality control In Quality Management Principles, Krister Forsberg states the following: With growing global competition, Quality Management is becoming increasingly important to the leadership and management of all organizations Quality Management Principles provide understanding of and guidance on the application of Quality Management By applying following eight Quality Management Principles, organizations will produce benefits for customers, owners, people, suppliers and society at large [15] Here is a summary of Forsberg s quality management principles:
Principle 1: Customer-focused organization Organizations depend on their customers and therefore should understand current and future customer needs, meet customer requirements, and strive to exceed customer expectations Principle 2: Leadership Leaders establish unity of purpose, direction, and the internal environment of an organization They create an environment in which people can become fully involved in achieving the organization s objectives Principle 3: Involvement of people People at all levels are the essence of an organization and their full involvement enables their abilities to be used for the organization s benefit Principle 4: Process approach A desired result is achieved more efficiently when related resources and activities are managed as a process
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