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9: Project Human Resource Management
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projects and creates new challenges for the project team When managing project teams, especially virtual teams, the PM needs the following important skills:
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Networking The ability to assess and build the quality of working relationships Building trust and rapport Motivation skills Developing a positive attitude One of the most important skills to have Ensuring that everyone is motivated on the team Shows order and allows for higher productivity Power needs to be used appropriately Conflicts can be a good thing when
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Communications (especially listening) Organizational skills Counseling skills
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Delegation A basic management skill and vital in project management Conflict management and problem solving managed properly Negotiation
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It takes negotiation skills to make necessary changes
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All of us have had situations where we let our emotions run wild, only to find we didn t have all the facts That is why it is important to be sensitive, stay open-minded, and listen to your team The signs may not be clear, so don t be too quick to judge The best way I have found to get people s attention and to help inspire creativity and improved performance is by providing recognition and rewards
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Recognize and Reward the Project Team and Individuals
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Even if it is just a pair of new socks (you read that right), you need to find a way to recognize and reward good performance You are probably thinking, What a cheapskate! Well, it worked in one situation on one of my more difficult projects The story goes like this: Once upon a time, there was a computer programmer (named Mark) working for me on a large project in Portland, Oregon Mark was staying at a hotel for the duration of the nine-month project and had put in so many hours one week he didn t have time to drop his laundry off at the front desk for cleaning One day he was getting dressed and had no clean socks, so Mark came in to work wearing no socks We all kidded him a bit and at the end of the project I presented him with a new pair of socks for his dedication to the project and included a nice check as well He was a great sport, and the team got a huge, endearing laugh out the socks
PMP Certification: A Beginner s Guide
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Q: A:
What should I do as the project manager when a team member is distracted, sometimes falls asleep in meetings, is not taking the work seriously, and is talking back Pull the individual aside (one-on-one) and calmly and professionally ask the person to please explain the reason for their behavior If there is no logical or acceptable response, you will need to be firm and explain this action is not acceptable Give specific examples of how it is disrupting team meetings and is distracting the team Have an action plan documented and in hand with acceptable options in mind to present to the individual Here are some sample options for the distracted team member:
An open apology to you and the team in the next meeting Additional work because this person appears to have spare time on their hands Possible performance rating reduction Moved off the project or fired
Be aware there are times when the person may have a good reason for their actions, or at least they think they do Therefore, be patient and listen You may find they have a medical condition, are going through a personal situation, or have a work-related reason that may require your compassion or assistance
Don t be too quick to judge I once had a student who dozed off in class and would snore, which I found distracting and rude I was getting upset and was considering how to reprimand him in class Then I decided instead to give the class a 15-minute break so I could approach this student one-on-one He explained to me that he was on heavy medication to prepare for a liver transplant He was on the top of the recipients list and was expecting a call at any time to go to the hospital Imagine how embarrassed I would have felt if I called him out in class and then learned the news I am glad I didn t make a fool of myself by jumping to the wrong conclusion
Rewards and recognition can come in many forms or flavors I know an outstanding project manager who received a large award (of several thousand dollars) for successfully completing a challenging project ahead of schedule and under budget His manager asked him to set up an award dinner for the whole team At the dinner his manager gave out awards to everyone on the team but failed to announce the project manager s award, the
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