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9: Project Human Resource Management
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Team performance assessments can be informal or formal The goal is to evaluate the team s performance to make the members aware of what is working and what is not Overall results of the project are influenced by each and every individual on the team and should be looked at from both the team perspective and the team member perspective The performance of a successful team is measured in a number of different ways, depending on the nature of the project For example, if the project is time constrained (schedule dependent), then clearly a measure of team success is whether the project is being delivered on time Team assessment is used to determine team effectiveness, and the results can be detailed and specific or general In either case, the assessment should show how the team is measuring up to the agreed scope, cost, and schedule of the project Here are some examples of team evaluation points:
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Is the team working together in a productive and cohesive manner Are the improvements a result of a joint team effort or individual effort What is the overall project team turnover rate (Remember, this is a risk indicator as to whether or not things are going well on the project If people are not happy, they will want to move on) Is the team showing respect for the PM and project team leads/members What is the quality of the products being delivered by the project team
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The results of the team performance assessment should be used to analyze the situation and make improvements, as needed, to help ensure quality work Any action taken should be documented with cause-and-effect details, including action plans for improvements Examples of action items include suggesting specific education or training, mentoring, and the assistance of other team members Extra care should be given in assessing a virtual team because you can t see the team members face-to-face You may also have contract performance clauses, country privacy issues, or other laws that must be considered when managing virtual project teams Understanding how your team is performing will also help in managing your customer s expectations
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The customer is a part of the project team and in most cases part of the project management team They provide review and approval for changes They are also involved in risk management and communications management They should provide requirements of what they expect from the project, the target completion date, and what specific results they want to see at the end As part of the team, they are privy to information that can cause concerns or conflicts So, how do you manage customer expectations and conflict Note that conflict is not always bad; it can sometimes raise opportunities to improve the way you do things You can enhance the relationship with your customer and your team by looking at conflict as a healthy way to learn new things The main thing to remember is to be open-minded Ask the customer questions Make sure you understand what is important to the customer and what their expectations are at the end of the project You may be surprised, but better to find out sooner than later and lose valuable HR resources, time, and cost going down the wrong path
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I am the PM on a small project My customer called recently with a request to mail a survey and invoices to their clients The additional mailing requests are out of scope of the project Therefore, I set up a meeting for 8:00 AM the next morning to discuss their requests During the meeting, the customer demanded the survey go out immediately I calmly explained the request was not in scope and that if the team was pulled off the project to perform the extra work, it would delay the overall project by one week The customer was very upset and threatened to cancel the entire project A shouting match ensued How could I have handled this situation better When things heat up, I suggest you try taking a short break and have some coffee and rolls or donuts to calm the situation It might make all the difference in the world The customer could become more agreeable once you both take a minute to relax and get something to eat (Perhaps the customer is a single parent with a sick child, was running late for the 8:00 AM meeting, and had skipped breakfast) After you have your break, you can then pursue settling your differences in a more professional manner
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