how to generate and scan barcode in asp net using c# Interactive communications (one-on-one or in meetings) Push communications messages in Software

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Interactive communications (one-on-one or in meetings) Push communications messages
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Communication occurs between two or more parties
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Pull communications Used for very large volumes of information or large audience The information is downloaded from a central repository when needed
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Most projects that fail are doomed before 20 percent of the work has been completed One reason, among the many possible, is poor communications One way to communicate to a group of people is through meetings How will you run meetings as a project manager (both internally and externally) See the following sample list of things to consider when conducting meetings Remember, PMs spend an average of 90 percent of their time communicating, and meetings are a big part of project communications
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Preplan the meeting What is the purpose/objective Who should attend Who will facilitate Who will present Where will the meeting be held (Is the meeting room scheduled Is the room large enough Do you have the room properly set up for the type of meeting you are going to run ) Are distractions minimized Who will document the minutes of the meeting And who will follow up on to-dos or action items from the meeting Always set an agenda (clearly document who will present, what they will present, and when) Make sure the presenters are clear on the timing and provide prompts or cues if they are about to run over their allotted time Always send the agenda out to the attendees ahead of time (usually at least a day or two ahead of the meeting) This can be used as a reminder to attendees and to the presenters that they are scheduled Preview the presentations if time allows (depending on sensitivity of material and audience) just so there are no (or fewer) surprises Allow time for networking (keep this between five and eight minutes at the beginning or end of the meeting) Maintain meeting integrity It should start on time and end on time Manage the meeting If there are disruptions, such as someone spending too much time on a topic or getting carried away in the discussions, flag the topic for followup Be sure to capture the discussion item and be sure to follow up; otherwise, you lose credibility Take control of the meeting if things get off track and reschedule it if necessary
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10: Project Communications Management
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Publish the minutes in the project team room in a timely manner (usually one or two days after the meeting) Consider putting caveats (qualifiers) in the minutes, such as If anything has been omitted or misstated in the meeting minutes, please let me (host of the meeting) know within five business days No response to this note implies acceptance of the minutes as written
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3 Distribute Information Process
All of us at one time or another have received a message or e-mail that was not meant for us Oh well, you simply delete it and move on How about receiving an e-mail that is to a cast of thousands and is about a meeting that has already taken place Again you mumble to yourself and delete the message But, what about the real slipups You know the ones
Clicking the Reply to All button The RTA button is a powerful tool Talk about instant gratification It s a quick-and-easy way to tell a lot of people that a meeting has been rescheduled or the new contract has been signed But be very careful with your reply It can get you into an embarrassing situation Responding with a message that doesn t match the question This is a result of not reading the whole e-mail I am guilty of this one myself I have answered e-mails too quickly, only to find I missed the real question and had to send follow-up messages to clear things up Sending streaming (cascading) e-mail These are e-mails containing notes from several people that are forwarded to person after person Half the time the message gets so convoluted that by the time it comes to you, it makes no sense at all This happens far too often and can be quite counterproductive Often the e-mail is ignored altogether
The Distribute Information process involves making relevant information available to project stakeholders This process occurs throughout the project life cycle and can come in many forms, such as formal requests for information from an auditor or sponsor, or informal requests from anyone at any time So how do you effectively distribute information The main thing is to do your homework You should also make sure you have a good idea of who the stakeholders are
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