vb.net barcode scanner programming 12: Project Procurement Management in Software

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12: Project Procurement Management
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may result in higher risk to the seller and possibly higher cost to the buyer Here s a sample set of must-have criteria for a call center:
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Ninety percent of all calls to the center will be answered within 30 seconds Once the call is answered, no more than 45 seconds of hold time Seventy-five percent of caller problems will be resolved at the Level 1 call center without transferring the caller to a Level 2 support group Note: Being able to resolve the caller s problems on the first call is sometimes known as the first-time fix rate or first call resolution (FCR)
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Each want criterion must be given a relative weight to display its importance compared to all the other want items The total of all want criteria should be 100 points, or 100 percent of the decision (in our example) For technology acquisitions, it is common to divide the want criteria into three major categories:
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Functional characteristics (such as the system and technology to be used) Vendor qualifications and capabilities to meet the requirements of the contract System cost and revenue opportunity (see the sample criteria in Table 12-3)
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2 Conduct Procurements Process
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The Conduct Procurements process involves obtaining seller responses and comparing the responses to the scoring (or weight) table At this time, you have a clear set of selection criteria, procurement documents (such as RFP or RFQ), and a distribution list of the sellers you feel would be able to provide the goods or services you want to acquire The request is sent to the sellers, and you begin collecting the responses
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In some cases you may conduct a bidders conference (sometimes called a contractors conference, vendors conference, or pre-bid conference) This is usually held at the (requesting) customer s site or a central location for more complex or larger contracts The bidders conference is a way to get the request presented in an organized fashion to multiple vendor/suppliers by getting them together at the same time in the same place (co-located) This is a great opportunity to present the goods or services needed and the criteria that will be used in the selection process to ensure all participants hear the same information in an unbiased manner It is customary to allow a question-and-answer (Q&A) session during the conference in case the suppliers want clarification on any specifics of the project Normally, the minutes and Q&As are posted online or distributed to all prospective bidders in a timely manner
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Choosing among competitive bids can be a challenging process It often involves having a committee representing a variety of disciplines and agendas A fair and impartial analysis that results in a consensus decision is the goal, but competing priorities and hidden biases or agendas often slow down the process This is where the work in the previous processes pays off for example, you have an approved procurement plan and associated documents (including scoring criteria)
Source Selection: Selecting a Seller and Awarding a Contract
Once the bids are received from the sellers, your committee begins reviewing and analyzing the bids for compliance with your must-have criteria Here are some insights into the selection process from the article Using Selection Criteria in Vendor Bid Analysis by Maggie Klenke: Any [ must have ] failures will eliminate that vendor Once [the review] is completed, the remaining vendors will be scored against each other on the want criteria For example, if [process and systems] redundancy is the criteria and it has a weight of 10 points, then the committee considers all vendors and selects the one that is judged to be the best of all bidders That bidder is given a score of 10 All other vendors are judged against the best vendor and given a relative score It is OK to have tied scores and even zero scores Once all have been scored, then the score is multiplied times the weight that was given to [those] criteria So the winning vendor in redundancy would receive a weighted score of 10 10 or 100 points Another vendor given a score of 6 would receive 6 10 or 60 points This process is repeated for each criteria item until all have been scored The weighted scores are added to obtain the final score for each vendor The one with the most points is the winner and generally represents the best-balanced choice for the organization [1]
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