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Plan for Record Retention
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As part of formal acceptance you should ensure that all final reports have been completed, reconciled, and approved Make sure you have documented and planned for how to store the project documents This includes record retention, eg, where to store the project documents, for how long, who will have access to the documents, who the backup person is in case the primary contact is not readily available Make sure these bases are covered in writing and are fully communicated to all the key stakeholders, especially when dealing with particular industries, PMs should be aware of their document retention policies or requirements
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Celebrate!
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Now it is time to celebrate No matter how the atmosphere has been during the closing days of your project, bring it to a positive conclusion Celebrate the success of the team, the individuals on the team, and the key support managers A dinner or luncheon works best, but this might not be possible if the team is geographically dispersed or if some team members have already moved on to other projects Still, you should strive to rally the team together to acknowledge their good work, even if the project was not a complete success Moving on to the next assignment/project is much easier for people when they have a chance to bring their last project to a friendly conclusion For global or distributed teams,
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13: Closing the Project: Are We There Yet
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you might want to arrange a similar event for each location at roughly the same time and then conference in the different subgroups for a final thank-you and sendoff
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Next Steps: Where to Go from Here
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The best way to reach success is to always have a plan and a strategy I recommend the AIM strategy (discussed in 2) I feel strongly about this strategy for life in general and project management Here it is again, as a reminder:
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1 Analyze the situation (Develop the plan as a team and obtain formal acceptance for the
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project plan)
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2 Implement the approved plan (Use available tools and resources) 3 Manage the whole project, and nothing but the project
Here are the steps you should follow if you are planning to take a PMI exam:
1 Apply for the exam online at wwwpmiorg 2 Study using the key resources (books, study groups, sample exams) available to you 3 Consider creating index (flash) cards with questions on one side and answers on the
back Study them until you know all the answers, and then reverse the process by looking at the answers and being able to describe the questions
4 Stay focused (make a project plan and stick to it) 5 Don t be too hard on yourself (allow for some downtime) 6 Don t cram for the exam the night before you take the test 7 Celebrate your achievement upon successfully completing the exam
Many great project managers are successful without being certified You, too, can be a successful PM by following these simple rules (the three P s):
1 Plan well (preparation is the key) 2 Perform your role with clear direction and clear communications 3 Practice (you need to keep developing your skills, apply lessons learned for continuous
improvement, and stay current with latest processes, tools, concepts, and methods)
PMP Certification: A Beginner s Guide
Ask the Expert
Q: A:
How do I get the most out of my project management effort and experience I would like to offer these words (from an unknown author): The best way to get where you want to go is to act like you are already there This means you have a much greater chance of being successful if you perform with integrity, conviction, and commitment Act like a leader To be successful, you must demonstrate your abilities, take charge, and then take action to move your projects forward with determination and direction
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