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3 Meet with the customer to begin establishing a relationship in order to understand their
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concerns as well as what they like and don t like when it comes to the project, the team, and the deliverables
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4 Bring these steps together by holding a project kickoff meeting using all the information
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collected to establish yourself as the leader of the project This is where steps 1 3 pay off, because you need to demonstrate your awareness of the project, the stakeholders, project objectives, customer expectations (hot buttons), and overall status You need to provide clear direction (a plan) and reiterate the roles, responsibilities, and assignments using proven project management tools, techniques, and processes to show your competency as the project manager
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The Emerging World of Project Management
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Once you are assigned as a project manager, what is the best way to take control of a project The best way to take control of a project is to establish yourself as the leader (not by being bold or dictatorial, but by showing interest, knowledge, and professionalism) When you (as the project manger) take responsibility and accountability for the project, you show the team you are in control Being in control also means you need to support your team in their effort to deliver the approved scope of the project Being firm but fair helps lead to positive results
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Importance of Clear Communications Learn the Language
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Being able to speak and understand the language of project management is essential to the combined success of the project stakeholders, and the project itself On average project managers spend about 90 percent of their time communicating Communications occur in many different ways: formal, informal, written, verbal, and nonverbal (through body language) The types of communications are varied and should be tailored to meet the needs of the project Some common forms of communications on most projects include the project management plan document, various process documents (for example, the Work Breakdown Structure [WBS]), communications plan, various written reports, status meeting minutes, emails, phone messages, and general discussions with project stakeholders The project manager is either communicating or planning communications during the majority of their time on a given project Multiply this several times over if the PM is managing multiple projects or programs at the same time This becomes quite a juggling act for the project manager The primary purpose of project communication is to ensure every one associated with the project is rowing in the same direction (on the same page), and making sure everyone on the project understands the deliverables, roles, responsibilities, schedule, and expected results The best way to keep everyone focused is through clear two-way communications To communicate effectively you need to learn the language of project management Using this book, you will learn how to keep the team focused on the project Given the importance of communication management, you can bet it is a key PMI knowledge area (to be discussed in more detail in 10 of this book)
PMP Certification: A Beginner s Guide
Three Takeaway Points from This
Understanding the importance of applying clear communications, common processes, tools, techniques, and practices in a consistent manner is essential for quality delivery and measured results on your projects Many of my students, associates, and clients often ask for the magic bullet to successful project management that is, what are the key focus items that will help me manage my project more effectively In my opinion, there are three primary points that will assist you in achieving your goals to effectively manage your projects:
Stay focused on the end goals and objectives It is very easy in the real world to get distracted by the many requests from sponsors, potential risks identified by the team, changes in scope, and the natural tendency to want to add value (do more) to the project Change management as a process can help you and the team stay focused on the approved scope and goals of the project Use the tools available It is important to use standard tools and templates from the PMBOK, from your project management office (if available), from other projects in your group or company, and from the Internet Also, you can acquire shareware tools at no cost (or low cost) to help you track and manage the cost, schedule, and scope of your project Work as a team Remember the number-one asset on a project is the team As a project manager, you cannot do it all The best way to ensure the team is working together is through clear communications and rewards/recognition when things are done right
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