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The Emerging World of Project Management
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What is the solution to the Ready fire, aim dilemma The solution is what I call the AIM strategy Many of my clients agree that sponsors are quick to throw a project at them without any thought for the time it takes to complete the project, the planning needed, or even how much it will cost Many sponsors just want a problem to go away fast or to be first to market with a new product or service The AIM strategy breaks the solution down into a manageable flow and allows the PM and team to systematically analyze the problem, implement a solution, and effectively manage the project
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You would think a concept as basic as planning (aiming) before executing the project (firing) would be something we would do instinctively, and yet we do it so rarely that it causes a high percentage of failed projects we keep making the same mistake over and over again! I often wonder why we don t take the time to aim (that is, plan our projects) The only excuse I can come up with is that we are so distracted we fool ourselves into thinking that we don t need to take aim before we fire (or we don t think at all and simply react to the pressure) The cost to industry and to ourselves in lost time and energy is enormous So, what are the lessons learned If we properly prepare (get ready with adequate planning) and take the time to aim before we fire off a project (that is, ensure the proper processes, procedures, and expectations are in place), many headaches can be avoided How do you know if you have the right order What is the proper sequence of planning a project to avoid stepping in front of the proverbial bullet For an answer, let s look at the AIM strategy
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To better understand the AIM strategy, let s look at why we need a strategy in the first place A strategy requires planning Looking at the PMBOK Guide, you will see that the majority of processes (20 of 42) are planning processes This should be your first clue to take a deep breath and think about what it takes to manage a project We need to prepare not only the project itself, but how we are going to manage it Far too often when projects are priced, we rarely consider the cost of project management, the time it takes to build the team, and how to manage the flow of information Rarely do we take time to actually build communication and risk plans,
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document and verify the scope of the project, look at the process groups to see where we are in the life cycle of the project, or determine which processes are needed and appropriate to help us effectively mange the project Instead, we just jump right into fire ! The AIM strategy is all about staying focused on the task at hand and understanding what the goals are before pulling the trigger to start the project This requires planning and coordination, and this is where we need to look at the whole project, to ensure we have a solid PM strategy
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First, analyze the situation and get involved with the key stakeholders, develop the plan as a team, and obtain formal acceptance (approval) for the project plan Second, implement the approved plan And last but not least, manage the whole project and nothing but the project If you stray, which is far too easy to do with the many distractions mentioned earlier, your project is likely to fall into the category of a failed or troubled project
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