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PMP Certification: A Beginner s Guide
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Executing Process Group
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This is where the real work begins, and as you would expect, the largest portion of the project budget is usually spent during the executing processes This is where the majority of the team is engaged and performing the work of the project This group consists of eight processes that are performed to complete the work defined in the project management plan (refer to Table 3-1, later in this chapter) The goal of the project manager in the Executing process group is to coordinate the people and other resources as well as integrate and perform the activities of the project to meet the requirements by satisfying the approved specifications (see Figure 3-3)
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Monitoring and Controlling Process Group
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This process group is the eye in the sky, so to speak, making sure the project is going according to the project plan as well as reviewing and tracking the overall attainment and performance of the project per the approved scope and deliverables This step is where many projects fail the PM either is too distracted with the daily work, or is in too much of a hurry to effectively monitor the overall progress of the project In many cases, the PM simply does not have enough resources (people) to effectively measure progress, or is just not familiar with the tools and techniques to effectively monitor and control the project In any event, things slip when the PM takes their eyes off of this process group There are ten processes in the PMBOK Monitoring and Controlling process group Some of the key processes include determining how you and the team will track progress, deciding what tools and techniques you will use to measure the progress, and how you will report that progress (type of reports, frequency, and so on) to the key stakeholders of the project (see Figure 3-4)
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Closing Process Group
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The Closing process group is all about bringing the project (or phase) to an orderly and hopefully successful completion The Closing process group contains two processes that are performed to finalize all activities across all project process groups:
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Close project or phase Close procurements
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3: Project Management Process Groups
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Project Human Resource Management 92 Acquire Project Team
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Project Quality Management 82 Perform Quality Assurance Project Integration Management 43 Direct & Manage Project Execution
93 Develop Project Team
94 Manage Project Team
Project Procurement Management 122 Conduct Procurements
Project Communications Management 103 Distribute Information
104 Manage Stakeholder Expectations
The dashed circular arrow indicates that the process is part of the Project Integration Management Knowledge Area This Knowledge Area coordinates and unifies the process from other Knowledge Areas
Figure 3-3
Executing process group (Project Management Institute A Guide to the Project Management Body of Knowledge [PMBOK Guide] Fourth Edition, Project Management Institute, Inc, 2004 Copyright and all rights reserved Material from this publication has been reproduced with the permission of PMI)
PMP Certification: A Beginner s Guide
Project Scope Management 54 Verify Scope
Project Time Management 66 Control Schedule
Project Cost Management 73 Control Costs
55 Control Scope
Project Integration Management 44 Monitor & Control Project Work
Project Procurement Management 123 Administer Procurements
Project Quality Management 83 Perform Quality Control
45 Perform Integrated Change Control
Project Risk Management 116 Monitor & Control Risks
Project Communications Management 105 Report Performance
The dashed circular arrow indicates that the process is part of the Project Integration Management Knowledge Area This Knowledge Area coordinates and unifies the process from other Knowledge Areas
Figure 3-4
Monitoring and Controlling process group (Project Management Institute A Guide to the Project Management Body of Knowledge [PMBOK Guide] Fourth Edition, Project Management Institute, Inc, 2004 Copyright and all rights reserved Material from this publication has been reproduced with the permission of PMI)
3: Project Management Process Groups
The steps involved with the Closing process group are essential for the formal completion of the project or phase or to meet contractual obligations Once the processes are completed, a number of signoffs (formal acceptance) should occur For example:
Conduct post-project or phase-end review Document open issues relating to changes or the tailoring of project or processes Document lessons learned from the team and customer (You should use this step all along the way, not just at the end of the project It works best if done at the end of each phase of the project to help identify issues and to track corrective action as appropriate) Apply all appropriate updates to organizational process assets Archive all relevant project documents in the Project Management Information System (PMIS) as appropriate Close out all outstanding procurements (purchase orders, accounts payable, accounts receivable, supplier agreements, equipment rentals or leases, software licenses, and so on) Obtain acceptance from the customer or sponsors
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